HR Administrative Assistant

About the Role

Join a fast-growing tech company (200 → 500+ employees in one year) as a key member of the HR team. This role is ideal for someone who enjoys hands-on HR administration, compliance, and operations and wants to grow into an HR Coordinator or Generalist.

Key Responsibilities:

Support onboarding/offboarding, including I-9 processing and compliance

Manage HR inbox and respond to employee inquiries

Maintain accurate employee records, files, and documentation

Assist with employee relations tracking and HR reporting

Coordinate meetings, travel, and HR-related scheduling

Support company events and internal communications

Provide backup support to front desk and collaborate with Facilities/Admin teams

Qualifications

Bachelor’s degree required

3+ years of HR or HR admin experience (any industry)

Hands-on experience with I-9s, onboarding, and employee files (required)

Strong organizational skills and attention to detail

Proficiency in Microsoft Office and/or Google Workspace

Professional, discreet, and able to handle confidential information

This is a Permanent position based out of Westwood, CA.

The pay range for this position is $58240.00 - $62400.00/yr.

Incentive Bonus Plans Medical, Dental, Vision benefits 401K with Company Match 10 Paid Holidays Generous Paid Time Off Packages Employee Stock Purchase Plan Paid Parental & Family Leave and more!

This is a hybrid position in Westwood,CA.

This position is anticipated to close on Jul 14, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.