Administrative Assistant

We are looking for an Administrative Assistant to support daily office operations for a non-profit organization in Portland, Oregon. This long-term contract opportunity is ideal for a highly organized and proactive professional who enjoys providing administrative support, coordinating schedules, managing communications, and helping teams stay productive and on track. The ideal candidate will bring strong attention to detail, excellent customer service skills, and the ability to manage multiple priorities while maintaining accurate records and supporting a collaborative office environment.

Responsibilities:

• Perform data entry tasks with accuracy while maintaining up-to-date administrative records and files.

• Prepare, organize, and distribute documents, correspondence, and other office materials as needed.

• Coordinate calendars, meetings, and general scheduling needs for staff and internal activities.

• Take clear meeting notes and help track follow-up items to support team communication and accountability.

• Use tools such as Asana and Microsoft Office to monitor tasks, update information, and assist with day-to-day administrative workflows.

• Provide general administrative assistance across office operations to support departmental needs and priorities.

• Previous experience in an administrative assistant, receptionist, or general office support role.
• Ability to manage inbound calls, visitor interactions, and routine office tasks with strong attention to detail.
• Strong data entry skills with careful attention to accuracy and detail.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Familiarity with Asana or other task management platforms used to organize assignments and deadlines.
• Clear written and verbal communication skills, including the ability to document meeting notes effectively.
• Strong organizational skills with the ability to prioritize multiple responsibilities in a busy office setting.