Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join our team on a Contract basis in Waterville, Maine. This role focuses on maintaining accurate payment processing, organizing invoice activity, and supporting day-to-day accounts payable operations with a high level of accuracy. The ideal candidate brings strong attention to detail, experience handling coded invoices, and confidence working with electronic and check-based payment methods.

Responsibilities:
• Review incoming invoices, assign the appropriate account codes, and prepare them for timely processing.
• Manage day-to-day accounts payable activities to ensure vendors are paid accurately and within established deadlines.
• Process ACH transactions and assist with scheduled check runs while maintaining complete payment records.
• Verify invoice details against supporting documentation and resolve discrepancies before approval.
• Enter and update payable information in QuickBooks Online with a strong focus on accuracy and consistency.
• Maintain organized financial records and supporting files for audits, reporting, and internal reference.
• Communicate with vendors and internal team members to address payment questions and clarify invoice issues.• Prior experience in accounts payable or a closely related accounting support position.
• Working knowledge of invoice coding and general ledger account assignment.
• Experience processing electronic payments, including ACH, and supporting check disbursements.
• Proficiency with QuickBooks Online in a business accounting environment.
• Strong attention to detail and ability to manage high-volume transactional work accurately.
• Clear communication skills for coordinating with vendors and internal stakeholders.
• Ability to organize tasks effectively and meet recurring payment deadlines.