Office Manager - Full-time

Job Summary:

• Initate new hire process: application, identification, drug test, etc.
• Ensure that new hire forms are complete and maintain a copy of employee files
• Process Employee changes (Payroll, Address Change, Termination, etc)
• Maintain vacation request calendars and run quarterly vacation reports
• Run monthly over/under hours report on employees
• Weekly Payroll – Enter hours and ensure accuracy
• Run regular reports including: Jobs Order Exception Report & Purchase Order
• Work with Corporate to reconcile outstanding Accounts Payables
• Audit and enter employee expense reports weekly
• Ensure that office expenses are paid

Support for Sales Representatives:

• Prepare sales proposals
• Enter quotations /run reports for Sales Reps at month end
• Review daily sales reports
• Run month end “sheeted sales” for Sales Reps
• Provide support for sales reps as needed

Support for Branch/Operations Manager:

• Run weekly regional performance report and review for errors
• Prepare Job Reports for Operations Manager including: Backlog, Performance,  Job Tracking – Labor Hours, Profitability Analysis
• Review collection reports and make collection calls
• TECO completed and signed off jobs and release final billing

• 3+ years office management experience
• Able to work independently
• Organizational & data entry skills with attention to detail
• Superb time management skills
• Strong data entry skills with a working knowledge of MS Office Suite
• Ability to handle multiple tasks with efficiency and accuracy
• Working knowledge of Google Docs/Sheets
• SAP Experience is a plus!
• A valid state driver’s license in good standing