Bookkeeper (Accounts Payable/Purchasing Card/Parent Payment) - Full-time

Summit School District Region 1 1.0 Bookkeeper (Accounts Payable/Purchasing Card/Parent Payment) (828) JOB POSTING

Job Details

Posting ID                           828

Title                            1.0 Bookkeeper (Accounts Payable/Purchasing Card/Parent Payment)

Description                                                                                                                                FLSA Status: Non-Exempt

Work Year: Full Year

 

 

SUPERVISED BY: Chief Financial O?cer

 

 

SUPERVISES: N/A

 

 

SUMMARY OF JOB DESCRIPTION:

• Processes accounts payable
• Manages the daily operation of the District Purchasing card program
• Processes cash receipts
• Manages the District electronic payment program (MySchoolBucks)
• Preschool tuition Bookkeeper
• Local Grant Bookkeeper
• Miscellaneous Business O?ce duties

 

 

Duties include:

• Organizing, scanning and entering invoices to create payments to
• Creating Purchasing Orders after requisitions have been
• Posting and auditing of the purchasing card
• Ordering, setup and cancellation of Purchasing
• Assisting users of the VISA software
• Counting, depositing and posting cash
• Assisting and training users of the accounting software
• Reconciling the monthly Accounts Payable bank statement and posting adjusting
• Managing the District postage
• Preparing and ?ling annual 1099
• Assisting with the Business Services annual
• Preschool Tuition - bill parents for monthly tuition in
• Manages the My School Bucks credit card processing
• Process Local Grant payments as
• Other miscellaneous duties as

 

 

 

ESSENTIAL JOB ELEMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required of the position. Accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

 

 

1. Process accounts payable, including creating purchase orders for approved requisitions, reviewing, scanning and organizing invoices received for payment, entering data into the computerized accounting system, printing and mailing checks and ?ling and maintaining paid bills ?les.

 

Frequency

 

 

D

1. Assist users of the accounting software program by answering questions, troubleshooting problems and providing training as necessary. Responsible for managing the users in the accounting software including adding and deleting users and making changes or updates.
2. Manage the daily operations of the District Purchasing Card program including, assisting o?ce managers/bookkeepers with the program, auditing monthly transaction logs noting proper application of the Purchasing Card policies and procedures, posting monthly Purchasing Card transactions, coordinate with Bookkeepers/secretaries and Principals to reconcile variances found and obtain proper documentation including collection of sales tax reimbursements and payment for undocumented charges.
3. Coordinate with the Chief Financial Officer to maintain the Purchasing policies, procedures, required forms and reports. Ensure all appropriate documentation is in place for Capital Purchases, Service Agreements and Independent Contractors.
4. Manage Visa Purchasing Card program: Including ordering, canceling and making changes to cards. making changes to email address and default account numbers, adding and deleting users. Sends out monthly cre

1. Develop and maintain Purchasing Card training documents. Coordinate and provide user training
2. Process school district cash receipts including collecting, counting and posting all money received in the Central O?ce from each location, preparing bank deposits and delivering them the Bank.
3. Responsible for maintaining the Central O?ce postage machine including tracking available postage, and re?lling meter with additional postage as needed. Running machine updates as necessary.
4. Reconcile Accounts Payable bank account. Notify Secretaries/Bookkeepers of any NSF Obtain account numbers for account adjustments including NSF checks, deposit adjustments and EFT transfers. Post journal entries for account adjustments.
5. Annually, prepare and ?le 1099 forms for non-employee compensation. Manage invoices in the accounting system for accurate reporting.
6. Serve as backup to the Payroll/General Ledger Bookkeeper and to the Administrative Assistant to Business Services.
7. Assist with the annual audit by providing invoice information, check copies and answering questions from auditors.
8. Demonstrates the commitment to build and maintain a safe, fair and respectful working and learning environment that honors the cultural diversity of students and sta?.

1. Sets up Preschool tuition in Efund

1. Process local grants, including posting checks, notifying recipients, and updating Google Spreadsheet.

1. Perform other duties as directed

 

 

CONTACTS: School sta?, administrators, district support sta?, vendors, teachers and occasionally parents.

QUALIFICATIONS:

• High school diploma or equivalent
• Courses in computer hardware and software, o?ce management and Microsoft O?ce equivalent to up to one year of college
• Two or more years of experience in o?ce management, general o?ce procedures, typing/computer skills, organizational skills, Microsoft O?ce and accounting software
• One or more years of post high school education
• E?ective communication skills

 

PHYSICAL REQUIREMENTS & WORKING CONDITIONS:

The physical demands, work environment factors and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Analyzing

Computing

Instructing

Talking

Communicating

Control of others

Speaking

Near and Far acuity

Comparing

Fingering

Synthesizing

Negotiating

Compiling

Smelling

Moderate lifting to 50 lb.

Reaching

Coordinating

Hearing

 

 

 

 

 

Prepared/Revised Date:            June, 2026

 

 

Shift Type                     Full-Time                                                Salary Range               

Salary Code                  Per Hour                                                   Job Category                Support Sta?

External Job Application

 

Support Sta?                                            Internal Job Application

 

Support Sta?

Location                      Central O?ce                                         Posting Status              Filled

Minimum Quali?cations Screening

Job Ap p lication Timeframes

Internal Start Date                                                                          General Start Date       

Internal End Date                                                               General End Date

Job Pools

Pool Name                                     Quantity                                         Requisition ID Requisition Title

Default                                                    1

Alternate Job Contact

Name                                                                                 Title

Location                                                                             Phone

Email

References

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