26-27 Part-Time (0.39 FTE) Counseling Secretary - SHS

Job Details Job ID: 5743306 Application Deadline: Posted until filled Posted: May 28, 2026 Starting Date: Aug 5, 2026 Locations Summit High School - Breckenridge, Colorado Job Description The Counseling Secretary provides comprehensive administrative and organizational support to the School Counseling Department and serves as a primary point of contact for students, parents, staff, and community partners. This position ensures the efficient operation of the counseling office, supports post-secondary planning initiatives, assists with student services and registration, and maintains accurate records while upholding strict confidentiality. The Counseling Secretary contributes to a welcoming and inclusive school environment that supports student success. This would be two days or 15.5 hours. Essential Duties and Responsibilities Office Operations & Customer Service - Serve as the first point of contact for the counseling office, greeting and assisting students, parents, staff, and visitors in a professional and welcoming manner. - Assist students, parents, and staff with a variety of requests, including locating schedules, assigning lockers, unofficial records, and resetting PowerSchool passwords. - Answer the Counseling Department main office phone; take and relay messages, and direct callers to appropriate personnel. - Maintain schedules for all counselors, including making appointments for students and parents and issuing student passes for meetings. - Deliver counseling passes and information to students and teachers as necessary. - Train and supervise Teacher Aides in delivering passes, making copies, and performing other office duties. - Demonstrate a commitment to building and maintaining a safe, fair, and respectful working and learning environment that honors the cultural diversity of students and staff, including maintaining confidentiality for all staff and students Student Records & Registrar Support - Assist the registrar with enrollment and records management, including: - assisting with filing - assembling document distribution as needed - maintaining proper levels of needed documents, such as registration packets, course registration forms etc. - printing schedules or transcripts as requested - Ensure compliance with FERPA and district confidentiality policies. - Data entry into PowerSchool information system, including log entries for student visits Post-Secondary & Scholarship Coordination - Coordinate college visits by scheduling and tracking visits and publicizing them through posters, flyers, announcements, and digital communications. - Organize and update national college and scholarship information for student and parent access. - Support the preparation and distribution of materials related to college and career readiness. Communication & Publications - Update the counseling section of the weekly school newsletter. - Help maintain content on the counseling page of the SHS website - Help organize and distribute registration information to parents and students. Testing & Program Support - Assist with the coordination of standardized testing and other counseling-related programs as needed. Clerical & Administrative Support - Prepare correspondence, reports, and presentations for the counseling department. - Maintain office spaces, supplies and equipment. - Assist with organizing counseling events such as orientation, registration, and awards ceremonies. - Perform other duties as assigned to support the mission and operations of the school. Knowledge, Skills, and Abilities - Excellent interpersonal and customer service skills with the ability to interact effectively with students, families, staff, and community members. - Strong organizational and time-management skills with the ability to multitask in a fast-paced environment. - Ability to maintain strict confidentiality and handle sensitive information. - Effective written and verbal communication skills. - Proficiency with Google Workspace. - Ability to familiarize with Student Information Systems and post-secondary planning platforms preferred. - Ability to supervise and train student aides. - Cultural competence and commitment to equity and inclusion. Minimum Qualifications - High school diploma or equivalent required; associate’s or bachelor’s degree preferred. - Previous secretarial or administrative experience required, preferably in an educational setting. - Experience working with students and families is highly desirable. - Bilingual or multilingual skills preferred but not required. Physical Requirements - Ability to sit and work at a computer for extended periods. - Occasional standing, walking, bending, and lifting up to 25 pounds. - Ability to communicate effectively in person, by phone, and via digital platforms. Work Environment - School office environment with frequent interaction with students, families, and staff. - Fast-paced setting with regular interruptions and competing priorities. - May require occasional evening hours for events. Position Type: Part-Time Salary: $24.01 to $37.22 Per Hour Job Requirements Citizenship, residency or work visa required