Bilingual Documentation Specialist (English/Spanish) - Full-time / Part-time

Job Summary

We are looking for a Documentation Specialist to support our Documentation and Registration team. This role focuses on preparing, organizing, and tracking documents required for product registrations and international customers. The ideal candidate is detail-oriented, organized, and comfortable working with computers and documents.

Schedule: Monday – Friday | 8:30 AM – 5:00 PM
Pay: $19/hour
Location: On-site
Employment Type: Temporary to Permanent

Responsibilities

• Prepare and organize documentation needed for product registration and international dossiers
• Coordinate shipment of required documents and product samples
• Request official documents from U.S. government agencies (FDA, USDA, Department of Agriculture, etc.)
• Enter and update customer and product information in internal and external databases
• Submit documents for authentication through the Secretary of State and embassies
• Track registration status, shipments, and registration history for customers and products
• Maintain accurate and organized records for all documents, samples, and certifications
• Communicate with customers and internal sales teams regarding documentation status
• Provide feedback and suggestions to improve procedures (SOPs)
• Perform additional duties as assigned by the supervisor

Qualifications

• Bachelor’s degree in a Science-related field (preferred)
• 1–3 years of related experience (preferred)
• Bilingual English/Spanish (required)
• Strong attention to detail and organizational skills
• Good customer service and communication skills
• Proficient in Microsoft Word, Excel, and general computer systems
• Ability to manage multiple documents and deadlines accurately