Administrative Assistant 1 - Loyalsock Forest District

THE POSITION

Become an Administrative Assistant 1 with the Department of Conservation and Natural Resources and play a key part in keeping district activities on track! This position offers a steady pace, meaningful work, and the chance to support staff who care about the outdoors. Your efforts will help the district stay organized and responsive. This is a great place to grow your skills while supporting Pennsylvania's natural resources!

DESCRIPTION OF WORK

Administrative Assistant 1 employees help the Loyalsock State Forest District stay organized, responsive, and efficient. This role supports daily operations, purchasing activities, public service, and office coordination. As a Administrative Assistant 1, you will perform the following duties:

• Purchasing Coordination: Manage district purchases, prepare purchasing documents, and ensure proper approvals
• Bid and Vendor Work: Initiate bids, prepare proposals, review submissions, and award bids
• Budget and Finance Support: Maintain ledgers, audit invoices, monitor purchasing cards, and help prepare the annual budget
• Office and Public Service: Answer phones, greet visitors, issue permits, and distribute maps and information
• Record and Inventory Management: Maintain filing systems, manage supply inventory, and keep administrative manuals updated
• Fleet and Equipment Tracking: Oversee district vehicle records, schedule repairs, and maintain monthly fleet reports

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Dushore. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please dis