Administrative Assistant 1

Job Title: Administrative Assistant 1

Date Posted: 7/2/26  

Location: Wilsonville, AL 35186
Job Type: Contract Full-Time

Immediate W2 contract position available in Wilsonville, AL.
Estimated Duration: 1 year

Job Description / Desired Qualifications:

Anticipated Assignment Schedule:

• 6am - 2:30 pm Monday-Friday

Required Qualifications:

• High school diploma or equivalent is required
• One to five years’ administrative experience required
• Extensive experience in administrative support including conference, travel and meeting arrangements, report preparation and calendar management is required
• Extensive computer experience with proficiency in Microsoft Office applications is required

Desired Qualifications:

• Two-year degree or vocational school/certification is preferred
• SHIPS, PeopleSoft, or other people management software experience preferred
• Accounts Payable experience is preferred
• Experience with timekeeping systems preferred
• Experience working with union employees in a plant environment is preferred

Responsibilities:

• Provide support to Maintenance, Planning, Compliance, Engineering, Fuels and Environmental departments
• Perform timekeeping and attendance reports accurately
• Process employee expense reports for covered and non-covered personnel
• File and order office supplies
• Coordinate travel arrangements
• Schedule and coordinate logistics for meetings
• Gather data, compile information, and prepare reports
• Maintain departmental record retention
• Support all plant and department Safety initiatives
• Maintain phones including repairs and replacements
• Contact for vendor regarding copier/printer repairs
• Prepare expense statements for tool reimbursements for covered employees & boot allowance for all employees
• Update Arcos to reflect vacation, time off, to update call out list weekly, prepare/distribute quarterly and yearly reports
• Order flowers for sickness or bereavement for departmental time groups
• FMLA contact for departmental time groups
• Verify contractor timesheets by using Tableau and verifying backup documentation
• Backup for all Admin Assistants in other departments
• Provide superior customer service to all internal and external customers

Job Experience & Education:

• High school diploma or equivalent is required
• Two-year degree or vocational school/certification is preferred
• One to five years’ administrative experience required
• SHIPS, PeopleSoft, or other people management software experience preferred
• Extensive experience in administrative support including conference, travel and meeting arrangements, report preparation and calendar management is required
• Accounts Payable experience is preferred
• Experience with timekeeping systems preferred
• Experience working with union employees in a plant environment is preferred
• Extensive computer experience with proficiency in Microsoft Office applications is required

Knowledge, Skills & Abilities:

• Positive attitude and ethical behavior
• Capacity to properly manage sensitive information and maintain confidentiality
• Ability to make administrative/procedural decisions and judgments
• Detail oriented and multi-tasking ability
• Skilled in organizing resources and establishing priorities
• Ability to create, compose and edit written materials
• Ability to interact well with all levels of employees and management
• Effective written and verbal communication skills

Behavioral Attributes:

• Provide excellent customer service.
• Exhibit excellent interpersonal skills, flexibility, professionalism and ability to build and maintain positive relationships with internal and external customers.
• Take personal responsibility/ownership for assignments to ensure tasks are fully met.
• Be a team player.
• Display a commitment to safety and compliance.