Scheduling Assistant

The Crew2 Production Assistant is responsible for supporting daily production operations by coordinating schedules, materials, documentation, and administrative tasks. This role ensures that production workflows remain efficient and organized while assisting production managers, supervisors, and other departments to meet operational goals. The Production Assistant plays a key role in maintaining accuracy across production records, tracking materials, and facilitating clear communication between internal teams.

Essential Functions

• Assist in scheduling and coordinating production activities to ensure timely completion of all projects.
• Support production staff by organizing and maintaining documentation, including work orders, material logs, and daily reports.
• Communicate with vendors, suppliers, and internal teams to track and manage material availability.
• Monitor inventory levels and coordinate with purchasing to ensure adequate stock of materials and supplies.
• Prepare and maintain production reports, tracking key metrics such as material usage, production output, and progress toward goals.
• Maintain accurate records of production schedules, orders, and completed work to ensure traceability and compliance.
• Ensure adherence to company safety protocols, policies, and operational procedures.
• Assist with general administrative functions, including data entry, document management, and communication support.
• Perform other duties as assigned to support overall production efficiency.

Education & Experience

Required

• High School Diploma or equivalent.
• 1–2 years of experience in a production, manufacturing, or administrative support role.

Preferred

• Associate’s or Bachelor’s degree in Business, Manufacturing, Operations, or a related field.
• Experience using ERP or production tracking systems.

Skills & Competencies

Required

• Strong organizational skills and exceptional attention to detail.
• Ability to multitask and manage competing priorities in a fast-paced environment.
• Excellent written and verbal communication skills for effective cross-departmental coordination.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Strong analytical and problem-solving abilities with adaptability to changing priorities.

Preferred

• Familiarity with manufacturing processes, production scheduling, and material workflows.
• Experience with inventory control and material tracking systems.

Work Environment

• Office and production facility environment with routine collaboration between departments.
• Requires frequent communication with supervisors, production leads, and vendors.
• May require extended periods of computer work and occasional time spent on the production floor.