Administrative Assistant

Responsibilities include general administrative support including, but not limited to the following:

·         Provide support to Maintenance, Planning, Compliance, Engineering, Fuels and Environmental departments

·         Perform timekeeping and attendance reports accurately

·          Process employee expense reports for covered and non-covered personnel

·          File; Order office supplies

·         Coordinate travel arrangements  

·         Schedule and coordinate logistics for meetings

·         Gather data, compile information, and prepare reports

·         Maintain departmental record retention

·         Support all plant and department Safety initiatives

·          Maintain Southern Linc phones including repairs and replacements 

·         Contact for vendor regarding copier/printer repairs 

·         Prepare expense statements for tool reimbursements for covered employees & boot allowance for all employees 

·         Update Arcos to reflect vacation, time off, to update call out list weekly, prepare/distribute quarterly and yearly reports  

·          Order flowers for sickness or bereavement for departmental time groups 

·         FMLA contact for departmental time groups

·          Verify contractor timesheets by using Tableau and verifying backup documentation 

·         Backup for all Admin Assistants in other departments

·          Provide superior customer service to all internal and external customers

Job Experience & Education:

·         High school diploma or equivalent is required

·         Two-year degree or vocational school/certification is preferred

·         0ne to Five years’ administrative experience required

·         SHIPS, PeopleSoft, or other people management software experience preferred

·         Extensive experience in administrative support including conference, travel and meeting arrangements, report preparation and calendar management is required

·          Accounts Payable experience is preferred

·         Experience with timekeeping systems preferred

·         Experience working with union employees in a plant environment is preferred

Extensive computer experience with proficiency in Microsoft Office applications is required