Administrative Coordinator

Job Summary:

Provides administrative support to both billing and payroll departments, through daily interaction with managers, supervisors, employees, and customers.  Enters weekly employee time sheet data in job cost system, tracks and bills material related expenses, and also assists with processing travel advance requests and related expense reports when required.

Essential Functions:

• Enter weekly employee time sheet data into job cost system
• Track and bill travel and material expenses to customers using our invoicing system
• Create and generate customer invoices
• Build and maintain related electronic files
• Assist with travel related advances and expense reports as required or requested
• General office duties including answering telephone, scanning/faxing documents, preparing correspondences, etc.
• Evaluates and recommends methods of enhancing/improving current processes and procedures
• Performs additional duties as requested by management

Key Responsibilities:

• Contributes to a positive work environment and promote overall team effort
• Focuses on meeting and exceeding Kett expectations
• Relies on experience and judgment to plan and accomplish goals
• Responsibilities involve a definite degree of skill, accuracy and cooperation
• Possess a thorough understanding of Kett and customer policies and procedures and Kett’s Vision and Values
• Ability to enter complete concise and accurate data in various systems
• Promote safety awareness and assure compliance with all safety practices
• Communication skills, verbal and written, are a priority

Job Requirements:

Education:  High school diploma or GED equivalent.  Associates degree or at least four years related work experience in an office environment performing data entry and billing functions.

Skills/Experience:  Proficient in MS Office – Word and Excel, and Nitro Pro(Adobe).  Good verbal and written communication skills are a priority. Ability to enter data in a timely and accurate manner.

Physical Requirements:  Must be able to lift up to 50 pounds.  Job requires sitting, standing, and bending for approximately 6 – 8 hours on a daily basis.  Must be able to handle daily pressures and stress-related conditions.

Critical Skills:

Customer Relations- Develops positive relations with customers and assures that services are provided in a manner that creates enthusiastic customer support.

Employee Relations- Develop positive relations with team leaders and employees, provides recognition, and shows appreciation in a manner that meets individual needs and creates a high degree of trust and satisfaction

Safety- Educates and creates awareness of safety programs and practices in promotion high safety standards

Result Oriented- Accomplishes performance targets established by Kett and the customer

Problem Solving- Requires solving a variety of problems inherent in providing contract services and contract employees including employee problems, service problems, customer problems, etc. in a manner that maintains a high level of satisfaction by the employee, the customer, and Kett

Communications- Provides information and receive feedback in a manner that supports employee and customer involvement and satisfaction

Dependability- Display ability to successfully and satisfactorily complete assigned tasks.

Cooperation- Exhibit characteristics of an effective team member focused on a common goal, promotes the development of like qualities in others

Initiative and Resourcefulness- Possesses incentive to take effective action, anticipate needs and perform in accordance to resources provided

Flexibility- Must be willing and able to expand the scope of responsibilities as dependent upon requirements of the business environment

Commitment- Able to accept assigned tasks with a quality result as an objective

Dedication- Demonstrates the ability to consistently perform all responsibilities with integrity

Role Model- Serve as an example for Kett’s Vision and Values