Administrative Assistant

We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will provide essential support to our office operations, ensuring efficient workflow and exceptional customer service. This role requires strong organizational skills, proficiency in various software applications, and the ability to manage multiple tasks simultaneously. A background in office management or clerical experience is preferred.

Responsibilities

• Manage front desk operations, greeting visitors and handling inquiries with professionalism.
• Answer and direct calls, demonstrating excellent phone etiquette.
• Perform data entry tasks accurately and efficiently, maintaining organized records and files.
• Assist with calendar management, scheduling appointments, for team members.
• Provide customer support by addressing client concerns and inquiries promptly.
• Utilize Microsoft Office Suite and Google Workspace
• Support bookkeeping tasks as needed as taking payments
• Maintain office supplies inventory and assist with ordering as necessary.
• Collaborate with team members on various administrative projects to enhance office efficiency.

Qualifications

• Proven experience in an administrative role or similar position is required; experience as a dental or medical receptionist is a plus.
• Strong computer skills with proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications.
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently.
• Familiarity with multi-line phone systems and front desk operations is preferred.
• Strong typing skills with attention to detail for accurate data entry and filing processes.
• Previous experience in customer service or support roles is essential; a friendly demeanor is a must.
• Ability to work independently as well as collaboratively within a team environment.

Hours are as follows

Tuesday 8-5 with 1/2 hr lunch break 

Wednesday 8-5:30 with 1/2 hr lunch break 

Thursday 8-5 with 1/2 hr lunch break 

Friday 8-12