Office Administrator

The Office Administrator oversees day-to-day office operations, ensures equipment and supplies are maintained, and provides reliable administrative and clerical support to keep the office running smoothly. This role serves as a key link between office staff and the maintenance team, manages document organization, and supports internal office events and communications.

Responsibilities

• Perform and coordinate maintenance of office equipment, including routine cleaning, basic maintenance, and arranging repairs when needed.
• Provide clerical support to assist office staff with administrative tasks such as answering phones, sorting and distributing mail, and preparing documents.
• Maintain accurate inventory of office supplies, monitor usage, and place orders for new supplies as needed to ensure continuous availability.
• Ensure all documents are properly scanned, labeled, and stored in the correct electronic filing systems for easy retrieval and compliance.
• Act as a liaison between the maintenance team and the office team to coordinate work, communicate needs, and resolve issues efficiently.
• Support and help organize office birthday meetings and related planning activities to foster a positive and engaging office culture.
• Perform data entry tasks with accuracy and attention to detail, maintaining up-to-date records and files.
• Assist with general office management activities to ensure a clean, organized, and efficient workspace.

• 1–3 years of administrative experience in an office environment.
• Proven administrative support skills, including organizing tasks, managing priorities, and supporting multiple team members.
• Strong office management capabilities, including maintaining supplies, coordinating equipment maintenance, and supporting daily operations.
• Accurate data entry skills with strong attention to detail.
• Proficiency in Microsoft Office, specifically Excel, Word, and Outlook.
• Effective clerical skills, including answering phones, handling mail, and preparing documents.
• Strong organizational skills and the ability to maintain orderly physical and electronic filing systems.
• Clear and professional communication skills to interact with office staff and maintenance teams.

• Diploma or equivalent level of education.
• Ability to work collaboratively across office and operations teams.
• Strong time management skills and the ability to handle multiple tasks simultaneously.
• Comfort with learning and using office technology and equipment.
• Reliability and a proactive approach to identifying and resolving office issues.
• Interest in contributing to a positive office culture through event support and team engagement.

The role is based across two offices located on the same property. One office houses the main office team, while the other supports dispatch, production, and related operational functions. The Office Administrator works closely with both areas, supporting administrative needs and coordinating with the maintenance team. The environment is collaborative and fast-paced, with a mix of clerical, coordination, and office management tasks performed during standard business hours in a professional office setting.

Job Type & Location

This is a Contract to Hire position based out of Bondurant, IA.

The pay range for this position is $23.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Bondurant,IA.

This position is anticipated to close on Jul 21, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.