Administrative Assistant

Schedule: Monday–Friday, 9:00 AM–5:00 PM (100% On-Site)

Pay Rate: $15–$20/hour (dependent on experience)

Contract Length: 3 Months

Start Date: ASAP – July 13, 2026

Interview Process: On-Site Interview

Responsibilities

• Enter and maintain scholarship and ELRC (Early Learning Resource Center) funding information
• Process and manage childcare billing and payment-related documentation
• Coordinate and place supply orders through vendors such as Amazon and Instacart for clubhouse locations
• Contact families regarding declined payments and account updates
• Generate and distribute weekly enrollment and participation reports
• Support administrative operations across multiple clubhouse locations
• Maintain accurate records and ensure data integrity within internal systems
• Provide excellent customer service when interacting with families, staff, and community members

Required Qualifications

• High school diploma or GED
• Previous customer service, administrative, front office, or back office experience
• Strong verbal and written communication skills
• Proficiency with basic computer systems and data entry
• Strong organizational skills and attention to detail
• Ability to handle sensitive information professionally and confidentially

Preferred Qualifications

• Associate's or Bachelor's degree in Communications or a related field
• Experience working in a non-profit, educational, childcare, or community-based environment
• Experience with ProCare software (higher pay may be considered for candidates with ProCare experience)

Additional Information

• Candidates do not need prior experience with ProCare or Google Suite tools; training will be provided.
• This is a short-term opportunity ideal for individuals available to commit to a 2–3 month assignment.
• Opportunity to support a mission-driven organization dedicated to serving youth and families across 12 clubhouse locations.