Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Job Description

The Accounts Payable Specialist will focus on processing payments, printing checks, researching invoices and master data, and working across multiple ERP systems in a dynamic, growing organization. This role protects enterprise assets by analyzing complex, high-risk transactions, ensuring compliance with financial policies, and supporting critical financial cycles such as period end, year end, and audits. The position offers exposure to a large accounting and finance team, significant systems transformation projects, and opportunities for professional growth within a hybrid work environment (3 days in office).

Responsibilities

• Process payments accurately and timely, including electronic payments and check printing, in accordance with company policies and procedures.
• Work across multiple ERP systems to enter, review, and reconcile accounts payable transactions in a non-integrated, multi-system environment.
• Research invoices and master data to resolve discrepancies, identify issues, and ensure accurate and complete vendor and transaction records.
• Protect enterprise assets by analyzing complex, high-risk, and difficult transactions using various tools and documentation specific to payables.
• Interpret and apply corporate financial policies, relevant legislation, and accounting principles with minimal supervisory review.
• Monitor internal accounting controls related to accounts payable to safeguard company assets and ensure compliance with established policies and procedures.
• Support critical financial cycles, including period end and year end close, financial reporting, budgeting, forecasting, physical inventory, and internal and external audits.
• Prepare, compile, analyze, and review complex financial transactions and related summaries, such as balance sheet account reconciliations, expenses impacting the profit and loss statement, and intercompany transactions.
• Support the design, development, and testing of enterprise change initiatives that impact business processes, particularly within accounts payable and related financial workflows.
• Participate in ERP consolidation efforts and the transition of invoices to Coupa or other automation tools, helping to streamline and improve AP processes.
• Develop and maintain positive relationships with customers, suppliers, and internal business partners through effective problem solving, communication, and collaboration.
• Collaborate closely with AP team members and leadership, including managers and supervisors who oversee different functional areas within accounts payable.
• Use Excel to create pivot tables, improve reports, and perform data analysis to support decision-making and process improvements.
• Contribute to continuous improvement initiatives by identifying opportunities to enhance efficiency, accuracy, and control within the accounts payable function.
• Participate in both remote and onsite training, working closely with designated team members to learn systems, processes, and best practices.

Essential Skills

• At least 1 year of accounts payable (AP) experience.
• Hands-on experience with payments processing and invoice processing in an accounting or finance environment.
• Experience working with purchase orders and related AP documentation.
• Proficiency in Excel, including pivot table creation and improving or refining reports.
• Ability to work across multiple ERP systems and adapt to a non-integrated, multi-system environment.
• Strong analytical skills to review and interpret complex financial transactions and supporting documentation.
• Understanding of basic accounting principles and financial controls as they relate to accounts payable.
• Ability to interpret and apply corporate financial policies and relevant regulations with minimal supervision.
• Strong attention to detail and accuracy in handling high-volume, high-risk transactions.
• Effective communication and interpersonal skills to build positive relationships with internal and external stakeholders.
• Ability to work independently with minimal management direction while collaborating effectively within a team.

Additional Skills & Qualifications

• Experience supporting period end and year end close processes, including reconciliations and reporting, is beneficial.
• Exposure to budgeting, forecasting, and audit support activities is a plus.
• Experience with ERP consolidation projects or system change initiatives is advantageous.
• Familiarity with Coupa or other invoice automation tools is a strong plus.
• Experience in a large accounting and finance team environment is helpful.
• Comfort working in a fast-paced, growth-oriented organization with multiple ongoing projects.
• Demonstrated ability to learn new systems and processes quickly through both remote and in-person training.

Work Environment

The role is based in a large, modern office building with an expansive accounts payable team where team members have specialized focuses across different AP functions. Multiple AP leaders oversee distinct process areas, creating a structured and collaborative environment. The organization is actively consolidating ERP systems and increasing invoice automation through tools such as Coupa, offering exposure to evolving technologies and process improvements. The position follows a hybrid schedule, typically three days in the office and two days working from home, with flexibility to work from home for situations such as illness or personal appointments. Training occurs both remotely and onsite, with close support from designated team members. Standard working hours are generally 7:30 a.m. to 4:00 p.m. or 8:00 a.m. to 4:30 p.m., providing a predictable daytime schedule in a supportive, growth-oriented setting.

This is a Contract position based out of Stillwater, MN.

The pay range for this position is $24.00 - $29.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Stillwater,MN.

This position is anticipated to close on Jul 21, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.