Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join our team in the Vero Beach, Florida area in a contract-to-permanent capacity. This role is ideal for someone who is highly organized, detail-oriented, and confident managing invoice processing and payment activities in a fast-paced accounting environment. The position will support day-to-day accounts payable operations while helping maintain accurate financial records and timely vendor payments.

Responsibilities:

• Review, code, and enter vendor invoices accurately to ensure proper posting within the accounting system.

• Manage payment processing activities, including ACH transactions and scheduled check runs, while meeting established deadlines.

• Verify invoice details against supporting documentation and resolve discrepancies with internal teams or vendors as needed.

• Maintain organized accounts payable records and ensure documentation is complete, accurate, and accessible for audit purposes.

• Reconcile payable transactions and assist with tracking outstanding items to support accurate month-end reporting.

• Use Microsoft Excel to organize payment data, monitor account activity, and prepare routine accounts payable reports.

• Communicate with vendors and internal stakeholders regarding payment status, invoice questions, and account-related issues.

• Experience supporting full-cycle accounts payable functions in an accounting or finance environment.
• Strong understanding of invoice coding, account coding, and general accounts payable procedures.
• Hands-on experience processing ACH payments and coordinating check runs.
• Proficiency in Microsoft Excel for tracking, organizing, and reviewing financial information.
• High level of accuracy and attention to detail when entering and validating payment data.
• Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced setting.
• Strong communication skills and the ability to work collaboratively with vendors and internal departments.