Receptionist

We are looking for a detail-oriented Receptionist to support daily front-desk operations for a busy law office in California. This contract-to-permanent opportunity is ideal for someone who is organized, service-focused, and comfortable managing communications, scheduling, and administrative tasks in a confidential legal environment. The person in this role will help create a welcoming office experience while keeping information, supplies, and workflows well coordinated.

Responsibilities:
• Welcome clients and visitors, maintain a well-kept reception area, and offer refreshments to create a positive first impression.
• Manage a multi-line phone system, direct incoming calls appropriately, and relay messages in a timely and courteous manner.
• Review incoming mail, deliveries, and legal correspondence, then route materials to the appropriate staff member for follow-up.
• Coordinate calendars, schedule meetings and appointments, and support the smooth flow of day-to-day office activity.
• Organize, file, and maintain records within the document management system to keep information accurate and accessible.
• Handle sensitive information with discretion and uphold strict confidentiality standards at all times.
• Monitor office supply levels, place orders when needed, and follow up with vendors to ensure the office remains fully stocked.
• Arrange service or repairs for office equipment and assist with basic operational upkeep to minimize disruptions.
• Perform local courier errands such as delivering or picking up items from the court clerk, post office, bank, and office supply locations.• At least 1 year of experience in a receptionist, front-desk, or administrative support role.
• Ability to manage a multi-line phone system and handle a high volume of inbound calls professionally.
• Strong organizational skills with the ability to prioritize tasks and keep daily operations running efficiently.
• Excellent verbal and written communication skills with a customer-service-oriented approach.
• Experience scheduling appointments, managing calendars, and supporting general office coordination.
• Comfortable working with confidential information and maintaining professionalism in a legal or office setting.
• Proficiency with basic office technology and administrative systems, including document handling and record management.