Fleet & Safety Program Coordinator

Fleet & Safety Program CoordinatorJoin a Team That Helps Keep People Safe

Our client is seeking a detail-oriented and tech-savvy Fleet & Safety Program Coordinator to support critical safety, fleet, and compliance initiatives across a growing organization. This is an excellent opportunity for a professional who enjoys working with data, technology, and cross-functional teams while making a direct impact on employee safety and operational excellence.

In this role, you'll oversee fleet and driver administration, monitor safety technology platforms, support compliance programs, maintain critical records, and provide operational support to a collaborative Safety, Health & Environmental (SH&E) team. If you're highly organized, enjoy problem-solving, and thrive in a fast-paced corporate environment, we'd love to hear from you.

What You'll DoFleet & Safety Program Management

• Manage and administer the company's fleet safety and dashcam program, including daily monitoring and follow-up activities.
• Maintain accurate driver, vehicle, and fleet records across multiple systems.
• Review safety events and incidents, escalating items to appropriate stakeholders for coaching, recognition, or investigation.
• Support vehicle assignments, fleet compliance activities, and operational reporting.

Compliance & Administrative Support

• Maintain safety, compliance, training, and investigation records with a high level of accuracy.
• Assist with incident investigations by gathering documentation and organizing supporting information.
• Ensure all required training records and certifications remain current and audit-ready.
• Provide administrative support for ongoing safety, environmental, and fleet-related initiatives.

Reporting & Data Analysis

• Generate reports, track key metrics, and support data-driven decision making.
• Review and validate information across multiple systems to ensure reporting accuracy.
• Utilize Excel and other technology platforms to identify trends, improve processes, and support operational goals.

Communication & Collaboration

• Draft and distribute professional communications related to safety programs, compliance initiatives, and operational updates.
• Coordinate communications, reminders, announcements, and program updates across various teams.
• Partner with employees, managers, and field personnel to support fleet and safety objectives.

What We're Looking ForRequired Qualifications

• Bachelor's degree required.
• 1+ year of experience in fleet administration, program coordination, compliance, safety administration, operations support, or a related field.
• Experience managing records, documentation, and data accuracy.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Experience working with fleet management systems, telematics platforms, or dashcam technology such as Samsara.
• Experience supporting field operations, transportation, logistics, or service-based organizations.
• Comfortable working with dashboards, analytics, reporting, and operational metrics.
• Strong multitasking skills with the ability to manage multiple priorities simultaneously.

Why You'll Love This Opportunity

✅ Hybrid work schedule with flexibility and work-life balance

✅ Exposure to enterprise-level fleet and safety operations

✅ Collaborative, supportive, and highly professional team environment

✅ Opportunity to work with cutting-edge fleet and telematics technology

✅ Visibility across multiple business functions and stakeholders

✅ Career growth potential within operations, compliance, safety, and program management

Work Environment

This position follows a hybrid schedule, with three days per week onsite at a corporate headquarters in downtown St. Paul and two days remote. You'll work closely with a collaborative Safety, Health & Environmental team while utilizing modern technology platforms, reporting tools, and fleet management systems to support operational excellence.

If you're a highly organized professional who enjoys technology, data, compliance, and creating safer workplaces, we encourage you to apply today.

Job Type & Location

This is a Contract position based out of Saint Paul, MN.

Pay and Benefits

The pay range for this position is $21.00 - $21.85/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Saint Paul,MN.

Application Deadline

This position is anticipated to close on Jul 18, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.