Accounts Payable Specialist

Accounts Payable Specialist Job Description

Position Summary
We are seeking a detail-oriented Accounts Payable Specialist to join our accounting team. This role is responsible for processing invoices, managing vendor relationships, ensuring timely payments, and assisting with month-end accounting activities. The ideal candidate will have strong organizational skills, experience in accounts payable, and a commitment to accuracy.

Key Responsibilities

• Process high-volume vendor invoices and ensure proper coding and approvals.
• Prepare and execute weekly check runs, ACH, and wire payments.
• Reconcile vendor statements and resolve invoice discrepancies.
• Maintain accurate accounts payable records and supporting documentation.
• Assist with month-end close activities, including accruals and reconciliations.
• Prepare and process annual 1099 filings.
• Communicate with vendors regarding payment status and account inquiries.
• Assist with journal entries and other accounting tasks as needed.
• Ensure compliance with company policies and internal controls.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
• 2+ years of accounts payable experience.
• Experience with invoice processing, vendor management, and payment processing.
• Knowledge of 1099 reporting requirements.
• Experience with journal entries and account reconciliations.
• Proficiency in Microsoft Excel and accounting software/ERP systems.
• Strong attention to detail and organizational skills.
• Excellent communication and problem-solving abilities.

Preferred Skills

• High-volume AP processing experience.
• ERP experience (SAP, Oracle, NetSuite, Microsoft Dynamics, etc.).
• Advanced Excel skills including Pivot Tables and VLOOKUPs.
• Experience supporting month-end close and financial reporting.

Key Skills

• Accounts Payable
• Invoice Processing
• Vendor Management
• 1099 Preparation
• Journal Entries
• Account Reconciliations
• Month-End Close
• Excel & ERP Systems
• Data Entry Accuracy
• Communication & Organization

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future™