Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Coordinator for our client in the Orchard Park area. The ideal candidate will have strong administrative experience, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment while maintaining accuracy and professionalism.

Key Responsibilities

• Complete required customer representations and certifications through email and designated customer portals in accordance with contractual obligations.
• Maintain accurate and up-to-date contract review records, ensuring consistency between meeting notes, review forms, and tracking tools.
• Prepare and administer Non-Disclosure Agreements (NDAs) using approved company templates.
• Complete NDA documentation on company letterhead and ensure proper filing of executed agreements.
• Coordinate monthly onboarding and training sessions for new employees.
• Distribute training materials, presentations, and related documentation.

Qualifications

• Associate degree or equivalent combination of education and experience.
• 2–3 years of administrative experience required.
• Previous contract administration, compliance, legal support, or document control experience preferred.
• Experience coordinating meetings, maintaining records, and managing multiple projects simultaneously.