Accounts Payable Specialist

Dallas Market Center | Dallas, TX | Full-Time

Dallas Market Center is one of the largest wholesale trade centers in the world, connecting retailers and manufacturers across home, gift, apparel, and lifestyle industries. We're looking for a detail-oriented Accounts Payable Specialist to join our Accounting and Finance team.

About the Role

As our Accounts Payable Specialist, you'll support the accounts payable function by accurately processing invoices, expense reports, and vendor payments in a timely manner. You'll work closely with the AP Manager, stepping in as backup and helping keep day-to-day AP operations running smoothly — including supporting the team as new automation tools are introduced.

What You'll Do

• Process invoices and check requests for payment, ensuring proper approval and correct G/L coding
• Process expense reports in compliance with our travel and entertainment (T&E) policy
• Prepare and process vendor payments via check, ACH, and wire transfer; maintain control of check stock
• Report daily cash activity and requirements
• Respond to vendor and internal inquiries on invoice/payment status; research and resolve discrepancies
• Reconcile vendor statements to the AP subledger
• Collect and maintain vendor W-9 forms; support year-end 1099 reporting and filing
• Maintain organized, audit-ready AP files
• Serve as backup for mailroom operations — sorting/distributing mail and packages, and handling postage, shipping, and receiving during staff absences
• Support AP automation initiatives: testing AI-assisted invoicing tools, documenting current workflows, flagging automation opportunities, and recommending process improvements
• Act as backup to the AP Manager, maintaining working knowledge of all areas of accounts payable

What We're Looking For

• High school diploma or equivalent
• 4-8 years of accounts payable experience
• Proficiency in Microsoft Word and Excel
• Experience with Oracle a plus
• Strong reconciliation skills and attention to detail
• Clear, professional communication with vendors and internal teams
• Ability to adapt to changing processes and technology, including AP automation tools
• Strong self-management and time-management skills; comfortable managing multiple priorities and deadlines

Schedule

Monday–Friday, 8:00 AM–5:00 PM, with availability during Market weekends.