Administrative Assistant

We are seeking a detail-oriented and motivated individual to join our team in an entry-level administrative role with the opportunity to grow into a sales-focused position over time. This role is ideal for someone who is eager to learn, develop new skills, and build a long-term career within a growing organization.

Responsibilities

• Prepare and manage mailings, including data entry of mailing lists, generating inquiry letters, and creating marketing flyers.
• Perform envelope preparation, including folding, stuffing, and applying postage.
• Assist with mail merge functions in Microsoft Word (training provided).
• Maintain and update zip code data and internal records for Pennsylvania and New Jersey.
• Perform filing, recordkeeping, and general administrative tasks as assigned.
• Learn to utilize online search tools to support business needs.
• Assist with data updates and documentation accuracy.
• Support internal processes such as safekeeping and record organization.

• Strong computer and data entry skills.
• Good communication skills, both written and verbal.
• Highly organized with strong attention to detail.
• Willingness to learn, grow, and take on additional responsibilities.

• Familiarity with Microsoft Office is a plus (training available).

The position is fully onsite with working hours on Tuesday, Thursday, and Friday from 9 AM to 4 PM. The dress code is business casual.

Job Type & Location

This is a Contract to Hire position based out of Sonestown, PA.

The pay range for this position is $18.00 - $19.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Sonestown,PA.

This position is anticipated to close on Jul 17, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.