Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to immediately join a great organization in Mansfield, Texas on a contract to permanent basis! This role is ideal for someone who brings strong invoice processing experience, attention to detail, and the ability to manage vendor payments accurately in a fast-paced environment. The position will support day-to-day accounts payable operations, expense review, account reconciliation, and reporting while maintaining confidentiality and organized financial records.

Responsibilities:

• Review invoices and expense documentation for accuracy, assign the correct general ledger accounts and cost centers, and prepare items for timely payment processing.

• Complete three-way matching by comparing purchase orders, receiving records, and invoices to confirm valid charges before releasing payments to vendors.

• Reconcile accounts payable activity by comparing transaction entries with system-generated reports and resolving any balance differences.

• Investigate and resolve discrepancies related to purchase orders, contracts, invoices, payments, and supporting documentation in coordination with internal teams and vendors.

• Reconcile vendor statements on a regular basis to confirm account accuracy and address outstanding items promptly.

• Audit employee credit card submissions and reimbursement requests against company policy and process approved expenses for payment.

• Manage debit-based disbursements, oversee recurring payment obligations such as leases, and maintain accurate payment schedules for routine transactions.

• Calculate applicable sales and use tax on invoiced goods and services, produce requested data reports, and respond to departmental questions regarding expenses.

• Maintain orderly filing and record retention practices for accounts payable documentation while safeguarding confidential financial information and updating procedural knowledge as needed.

• Hands-on experience in accounts payable, including invoice coding, payment processing, and account reconciliation.

• Strong understanding of general ledger coding, cost center allocation, and three-way match procedures.

• Familiarity with ACH transactions, check runs, and other common vendor payment methods.

• Experience using enterprise systems such as AS400, Oracle, or Oracle Fusion.

• Experience working in modern ERP with OCR software and EDI transactions is a plus

• Proficiency in Microsoft Excel for reviewing data, tracking transactions, and supporting reporting needs.

• Ability to identify discrepancies, research issues thoroughly, and communicate resolutions clearly.

• Strong 10-key entry skills with a high level of accuracy and attention to detail.

• Ability to handle sensitive financial information with discretion and maintain organized records in a deadline-driven setting.