Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a high-volume finance operation in Maitland, Florida. This Contract-to-Permanent position is ideal for someone who is highly organized, detail-focused, and comfortable managing invoice processing in an inventory-driven environment. The person in this role will help keep accounts payable activities accurate and on schedule while working closely with purchase order documentation, vendor accounts, and payment workflows.

Responsibilities:

• Review and process a large volume of invoices each week, ensuring timely and accurate entry into the accounts payable workflow.

• Perform three-way matching by comparing invoices, purchase orders, and receiving records to confirm transaction accuracy before payment approval.

• Reconcile vendor statements and resolve discrepancies by researching missing documents, pricing differences, or unmatched items.

• Track purchase order activity and follow up on outstanding or incomplete records to support accurate invoice processing.

• Manage accounts payable tasks in an inventory-heavy setting, verifying supporting documentation tied to goods received and ordered quantities.

• Apply proper account coding to invoices and maintain organized records that support payment processing and financial reporting.

• Assist with payment activities such as ACH transactions and check runs in accordance with established schedules and controls.

• Maintain vendor files and ensure supplier information remains current, complete, and properly documented.

• Conduct routine daily reconciliations to identify issues early and keep accounts payable records aligned with supporting documentation.

• 3+ years of experience in accounts payable, preferably in a high-volume processing environment.

• Previous experience with large Enterprise Resource Planning (ERP) software is a must.

• Hands-on experience with three-way matching, invoice coding, and purchase order-based invoice review.

• Strong understanding of vendor reconciliation, daily account balancing, and discrepancy resolution.

• Experience supporting ACH payments, check runs, and general invoice payment procedures.

• Ability to manage competing priorities and stay organized while handling a fast-paced accounts payable workload.

• Familiarity with inventory-related invoice matching and reconciliation processes.

• Proficiency in maintaining vendor records and entering invoices with a high level of accuracy.