Administrative Assistant

Job description

Job Summary

We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will possess strong organizational skills and the ability to manage multiple tasks efficiently. This role is essential in supporting daily operations and ensuring smooth communication within the office. The Administrative Assistant will be responsible for a variety of administrative tasks, including data entry, scheduling, and providing excellent customer service.

Responsibilities

• Perform data entry tasks accurately and efficiently.
• Manage calendars, schedule appointments, and coordinate meetings.
• Answer phone calls with professionalism and maintain phone etiquette.
• Assist with proofreading documents to ensure accuracy and clarity.
• Maintain organized filing systems for easy access to information.
• Provide support as a personal assistant to executives or team members as needed.
• Utilize Google Suite applications for document creation, spreadsheets, and presentations.
• Serve as a medical receptionist when required, managing patient inquiries and appointments.
• Communicate effectively with clients and colleagues, demonstrating strong time management skills.

Experience

• Proven experience in an administrative role or similar position is preferred.
• Familiarity with data entry processes and office management software.
• Proficiency in Google Suite applications (Docs, Sheets, Calendar).
• Bilingual skills are a plus, enhancing communication with diverse clients.
• Experience as a medical receptionist is advantageous but not required.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent time management abilities to meet deadlines in a fast-paced environment.

Job Type: Full-time

Pay: $18.89 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8-hour shift
• Monday to Friday

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person