Clinical Research Coordinator

This role supports complex oncology clinical trials from study start-up through close-out, serving as a primary contact for research participants, sponsors, and regulatory agencies. You will coordinate patient-facing activities, manage study data and documentation, and ensure strict compliance with protocols and regulatory requirements in a fast-paced academic research environment.

Responsibilities

• Serve as the primary contact for research participants, sponsors, and regulatory agencies throughout the life cycle of oncology clinical trials.
• Coordinate clinical research studies from start-up through close-out, ensuring all operational, regulatory, and data-related activities run smoothly.
• Determine participant eligibility according to study protocols and obtain informed consent in alignment with ethical and regulatory standards.
• Assist in developing and implementing effective participant recruitment strategies for oncology clinical trials.
• Coordinate the collection and processing of study specimens, ensuring proper handling, labeling, and documentation.
• Collect and manage patient and laboratory data for clinical research projects, maintaining accurate and timely records.
• Manage research project databases, including building and maintaining electronic data capture systems, developing flow sheets, and creating study-related documents.
• Complete study documents and case report forms accurately and on time, including entry into electronic data capture (EDC) systems.
• Ensure compliance with research protocols by reviewing and auditing case report forms for completeness and accuracy against source documents.
• Prepare and submit regulatory documents, including initial submissions and amendments, and ensure Institutional Review Board (IRB) renewals are completed on schedule.
• Assemble study kits for study visits, ensuring all required materials and documents are prepared in advance.
• Monitor scheduling of study procedures and related charges, coordinating with clinical teams to align visits and tests with protocol requirements.
• Coordinate and organize study documents and files, maintaining regulatory binders and essential documents in accordance with institutional and regulatory standards.
• Attend monitoring meetings with sponsors and contract research organizations, acting as the primary study contact and addressing questions related to study conduct and documentation.
• Monitor study expenditures and adherence to study budgets, collaborating with finance and management staff to resolve billing issues.
• Interact regularly with the principal investigator to review study progress, ensure patient safety, and confirm adherence to proper study conduct.
• Ensure essential documentation and recording of patient and research data in appropriate files and systems, in line with institutional and regulatory requirements.
• Participate in monitoring visits and regulatory audits, providing requested documentation and supporting responses to findings.
• Perform chart reviews and pre-screen patients for eligibility, documenting findings and communicating with the study team.
• Work directly with patients in a hands-on capacity as part of gastrointestinal (GI) and oncology research activities, providing clear explanations of procedures and supporting a positive study experience.
• Adapt quickly to changing priorities and study needs in a fast-paced environment, shifting focus as required to meet timelines and sponsor expectations.
• Collaborate closely with multidisciplinary team members, contributing to a supportive and cooperative research environment.

• Minimum of 2 years of experience as a Clinical Research Coordinator (CRC), preferably with complex clinical trials.
• Strong background in clinical research, with demonstrated experience coordinating oncology treatment trials.
• Hands-on experience working directly with patients in a clinical research setting, including GI and oncology populations.
• Experience with complex clinical trials, including multi-step protocols and intensive monitoring requirements.
• Proficiency with electronic data capture (EDC) systems for entering and managing study data.
• Experience performing chart reviews and pre-screening patients for clinical trial eligibility.
• Demonstrated ability to ensure compliance with research protocols and regulatory requirements, including IRB processes.
• Proven ability to manage research databases, case report forms, and study documentation accurately and efficiently.
• Comfort working in a fast-paced environment and ability to change gears quickly based on evolving study needs.
• Strong organizational skills with the ability to manage multiple studies and tasks simultaneously.
• Collaborative working style, with the ability to build positive relationships with investigators, coordinators, and other team members.
• Excellent attention to detail and accuracy in data entry, documentation, and audit preparation.
• Strong written and verbal communication skills for interacting with participants, sponsors, and regulatory personnel.

• Experience coordinating gastrointestinal (GI) research studies or related subspecialty trials.
• Prior experience working within a large academic or teaching hospital research environment.
• Familiarity with budgeting processes for clinical trials and basic financial tracking related to study expenditures.
• Experience preparing for and participating in sponsor monitoring visits and regulatory audits.
• Comfort assembling study kits and coordinating logistics for complex study visits.
• Ability to work independently while maintaining regular communication with principal investigators and study teams.
• Interest in contributing to cutting-edge oncology research conducted at a renowned academic institution.

This position is based onsite in a leading academic research setting, working five days per week. The role is highly patient-facing, particularly within oncology and gastrointestinal research, and requires frequent interaction with clinical teams, investigators, and sponsors. After a defined training period, there is flexibility to complete certain data-related tasks from home, while patient visits and core study activities remain onsite. The environment is fast-paced and dynamic, with frequent shifts in priorities based on protocol needs and sponsor timelines. You will work with electronic data capture systems, institutional databases, and standard clinical and laboratory systems to manage trial data and documentation. The culture emphasizes collaboration, professionalism, and a strong commitment to patient safety and research integrity, offering the opportunity to contribute to impactful clinical research at a prestigious academic institution.

Job Type & Location

This is a Contract to Hire position based out of Palo Alto, CA.

The pay range for this position is $37.00 - $45.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Palo Alto,CA.

This position is anticipated to close on Jul 24, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.