Office Assistant

The Office Assistant provides essential administrative support in a small office environment, handling a variety of tasks such as answering phones, completing data entry, preparing documentation for inspectors and municipalities, and supporting daily office operations. This role offers a long-term opportunity to build and expand office skills, including exposure to office management and reporting responsibilities.

Responsibilities

• Answer incoming phone calls in a professional and courteous manner and direct inquiries appropriately.
• Receive inspection jobs, accurately document the details, and prepare forms with clear information for inspectors.
• Print permits and organize building plans for timely delivery to municipalities.
• Perform data entry using Microsoft Access, ensuring accuracy and completeness of information.
• Prepare and assemble check payments for deposit, following established office procedures.
• Use Microsoft Office applications and other computer programs to support administrative tasks and maintain records.
• Assist with general administrative support, including filing, organizing documents, and maintaining office records.
• Collaborate with colleagues in the small office to ensure smooth day-to-day operations.
• Perform other duties as assigned to support the needs of the office and the inspection process.

• At least 1 year of office or administrative experience.
• Proficiency with Microsoft Office applications.
• Experience performing data entry, including use of Microsoft Access.
• Comfort working with computer programs and learning new systems.
• Strong phone etiquette and ability to handle incoming calls professionally.
• Attention to detail and accuracy when preparing forms, permits, and documentation.
• Ability to organize and prioritize tasks in a busy office environment.
• Basic understanding of handling check payments and preparing deposits.

• Any experience working with municipalities, counties, or similar entities is a strong plus.
• Interest in developing further office skills such as office management and report preparation.
• Strong written and verbal communication skills.
• Ability to work effectively in a small team setting.
• Reliability and consistency in following established office procedures.

This role is based in a small office located in Chambersburg, working closely with two other office colleagues. The schedule is Monday through Friday, from 8:00 a.m. to 4:00 p.m., and includes a 1/2 hour paid lunch. The environment is collaborative and supportive, offering a long-term opportunity to grow and expand office skills, including exposure to office management and report preparation. The dress code is casual but work-appropriate, allowing jeans and a comfortable top.

Job Type & Location

This is a Contract to Hire position based out of Chambersburg, PA.

The pay range for this position is $17.00 - $18.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Chambersburg,PA.

This position is anticipated to close on Jul 24, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.