Administrative Assistant

GardenCore is seeking an Administrative Assistant that will perform general administrative and dispatcher duties for the department it is assigned to. Individual will perform routine clerical functions and may support more than one department simultaneously.

Responsibilities

• Perform a variety of clerical work involving standardized forms, reports, data, and procedures using established instruction/routines
• Prepare simple forms or reports; sort and files documentation
• Maintain historical records by filing documents
• Read and route incoming mail, prepare outgoing mail and correspondence or other printed materials
• Maintain postage meter and stamp outgoing mail
• Compose and type routine correspondence
• Organize and maintain file systems, and file correspondence and other records
• Answer and screen managers' phone calls, arrange conference calls and meetings, maintain conference room schedule
• Greet visitors and direct to appropriate area or person
• Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, record and transcribe meeting minutes
• Order and maintain supplies and arrange for equipment maintenance
• Provide support for assigned department (s)
• Develop and grow internal and external customer relationships for the purpose of improving the company's growth
• Conduct research and compile and type statistical reports
• Some A/P & A/R filing and file maintenance
• Update and maintain company phone list
• Maintain supply of promotional printed material, such as brochures, price books, color charts, binders, etc.
• Answer phone calls and support the receptionist as needed
• Assist the Site Manager in the day to day office functions to ensure efficiency
• Assist the Site Manager with Human Resources and Payroll
• Other duties and responsibilities related to the nature of the job may be assigned on a temporary or permanent basis as needed

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties of the job.

• High school diploma, Associate’s degree preferred, or equivalent of one plus years’ office experience or equivalent combination of education and experience
• Knowledge of basic office equipment (phone, fax, copier, 10-key)
• Strong Microsoft Office skills
• Excellent verbal and written communication skills
• Ability to communicate with employees, peers, supervisors, vendors, and customer is an effective manner
• Must be detail oriented, organized, and have problem-solving and reasoning skills
• Ability to perform basic math calculations such as addition, subtraction, multiplication, division and computing rates and ratios
• Ability to apply common sense understanding to carry out written and oral instructions
• Ability to solve practical problems and deal with a variety of concrete variables with little or no structure
• Internal and external customer service oriented
• Ability to work independently
• Physical requirements include extended walking, standing, squatting, climbing, and bending
• Ability to lift up to 50 lbs., working inside and outside, and use fall protection equipment
• Able to perform job tasks in sometimes dusty, hot and/or cold working conditions
• Ability to perform sedentary work including prolonged sitting and repetitive use of fingers and hands for typing
• Available to work overtime as necessary
• May be required to work under stressful conditions

Compensation

• Hourly pay rate of $21/hr
• Paid Time Off - 104 hours per calendar year (pro-rated in first year)
• 401k plan
• Short-Term and Long-Term Disability benefits
• Nine paid Holidays per year

About GardenCore

GardenCore is a leading U.S. manufacturer of lawn and garden consumables, offering a broad portfolio of mulch, soil, stone, and lime products. The Company has deep, long-standing partnerships with major home improvement retailers and garden centers, and delivers consistent, high-quality execution across large-scale private label and branded programs. The Company has over 1,400 employees and operates 58 manufacturing facilities across the United States.

GardenCore, is an Affirmative Action and Equal Opportunity Employer.

EOE/Vet/Disability

GardenCore is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.

AI tools may be used in certain stages of the employment lifecycle, such as candidate review; however, all final employment decisions will be made by a person.