Office Assistant

About Us

Almstead Tree & Shrub Care is a second-generation, family-owned arboriculture firm serving the NY, NJ, and CT tri-state area since 1964.

As a TCIA-accredited company, we are committed to environmentally responsible practices and to supporting our employees’ professional growth, safety, and quality of life.

We are seeking a detail-oriented and motivated Office Assistant to support daily administrative operations. This role is ideal for a student or early-career professional looking to gain hands-on experience in a fast-paced, professional office environment. The ideal candidate is organized, proactive, and eager to learn.

Key Responsibilities

· Provide general administrative support including filing, scanning, data entry, and document management

· Answer and direct phone calls, emails, and other correspondence

· Assist with scheduling meetings, appointments, and maintaining calendars

· Support customer service efforts by responding to inquiries and directing requests appropriately

· Maintain office supplies inventory and coordinate orders as needed

· Assist with preparing reports, presentations, and internal documents

· Organize and maintain both digital and physical filing systems

· Support special projects and team initiatives as assigned

· Ensure the office environment remains organized and professional

Requirements

Qualifications

· Currently enrolled in or recently graduated from a college or university (preferred for intern role)

· Strong organizational and time management skills

· Excellent written and verbal communication skills

· Proficiency in Microsoft Office (Word, Excel, Outlook); familiarity with Google Workspace is a plus

· Ability to multitask and prioritize in a fast-paced environment

· High level of professionalism and attention to detail

· Positive attitude and willingness to learn

What You’ll Gain

· Hands-on experience in office administration and operations

· Exposure to business processes and professional communication

· Opportunity to work closely with leadership and cross-functional teams

· Mentorship and skill development to support career growth

Benefits

$20 - $25 / hour

Medical, dental, and vision insurance

401(k) retirement plan

Paid time off

Opportunities for growth and advancement