Administrative Assistant 1 - Pinchot Forest District, Lackawanna County

THE POSITION
DESCRIPTION OF WORK

This position supports the Pinchot Forest District by coordinating purchasing, budget tracking, personnel processes, and general office duties. Through your work, you will help to ensure that district operations stay organized, efficient, and compliant with state procedures. As an Administrative Assistant 1, you will perform the following duties:

• Procurement Support: Prepare purchasing documents, review requests, and process transactions using state procurement systems
• Budget Management: Maintain district budgets, monitor spending, and prepare financial summaries and reports
• Personnel Administration: Process HR transactions, maintain employee records, and assist with workers compensation documentation
• Fire Program Assistance: Process fire bills, travel reimbursements, and dispatch communications for wildfire and emergency responses
• Clerical Backup: Provide support for payroll, timekeeping, receptionist duties, and general office coordination
• Permit Processing: Issue wood permits, camping permits, and other district authorizations while maintaining accurate logs

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Overtime may be required occasionally for emergencies, trainings, and other operational needs.
• Telework: You may have the opportunity to work from home (telework) part-time, on an ad-hoc basis. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in North Abington Township. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

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