Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a nonprofit organization in New York, New York. This Long-term Contract opportunity is ideal for someone who is highly organized, detail-oriented, and experienced in managing day-to-day payables activities in a fast-paced office. The person in this role will help ensure timely invoice processing, accurate reimbursements, and consistent communication with vendors and internal staff.

Responsibilities:
• Review, code, and enter vendor invoices with a high level of accuracy and in accordance with established accounting procedures.
• Serve as a primary point of contact for supplier payment questions and follow up to resolve outstanding issues promptly.
• Monitor and organize the accounts payable email inbox, ensuring requests and documentation are addressed in a timely manner.
• Process employee expense reimbursements and confirm submissions are complete, policy-compliant, and properly supported.
• Prepare and reconcile accounts payable records to maintain accurate balances and support month-end activities.
• Assist with payment processing through ACH transactions and check runs while meeting scheduled deadlines.
• Maintain clear documentation of payable activity and support the accounting team with related administrative tasks.
• Use Sage Intacct to manage accounts payable workflows, invoice coding, and transaction tracking.• Demonstrated experience in accounts payable within a detail-oriented office environment.
• Strong knowledge of invoice coding, account coding, and payable documentation standards.
• Hands-on experience processing ACH payments and coordinating check runs.
• Proficiency with Sage Intacct or a similar accounting system.
• Ability to review and complete employee expense reports accurately and efficiently.
• Strong attention to detail with the ability to manage multiple priorities and meet deadlines.
• Effective written and verbal communication skills for working with vendors and internal stakeholders.