Accounting Clerk

We are seeking a proactive and highly organized Project Coordinator to support multiple real estate development projects and assist company leadership with administrative, operational, and project-related responsibilities.

This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, has exceptional attention to detail, and can confidently support both project activities and executive-level administrative needs. The successful candidate will be a self-starter who takes ownership of tasks, follows through on commitments, and helps keep projects moving forward.

Key Responsibilities

• Coordinate administrative activities across approximately 50 active development and investment projects.
• Maintain project documentation, file structures, and document naming conventions to ensure organization and accessibility.
• Track project deadlines, deliverables, and follow-up items to support timely execution.
• Assist with preparing, organizing, and distributing project-related documents, reports, and correspondence.
• Coordinate communication with municipalities, vendors, consultants, investors, and business partners.
• Maintain databases, spreadsheets, and tracking tools used for project and investor management.
• Assist with investor communications, reporting, tax document distributions, and other stakeholder requests.
• Support leadership with scheduling, meeting coordination, travel arrangements, and general executive administrative needs.
• Manage incoming requests and prioritize competing deadlines in a dynamic environment.
• Identify opportunities to improve workflows, processes, and overall organization.
• Provide general office support, including overseeing supplies, office coordination, and administrative operations.

• 5+ years of administrative, project coordination, office management, executive assistant, or related experience.
• Strong organizational skills with exceptional attention to detail.
• Advanced proficiency in Microsoft Office, particularly Excel and Word.
• Ability to manage multiple projects and priorities simultaneously.
• Strong written and verbal communication skills.
• Proven ability to work independently and exercise sound judgment.
• Comfortable working in a fast-paced, entrepreneurial environment with changing priorities.
• Professional demeanor and ability to interact confidently with executives, investors, and external stakeholders.

Preferred Qualifications

• Experience supporting real estate development, construction, property management, or related industries.
• Experience working with investors, high-net-worth individuals, or professional services organizations.
• Background coordinating projects that involve multiple stakeholders and deadlines.
• Experience developing or improving administrative workflows and processes.

Benefits

• Employer-paid employee health coverage
• Paid time off beginning in the first year of employment
• 401(k) program
• Family-first culture that supports work-life balance
• Stable and growing organization with long-term career potential
• Opportunity to work closely with leadership and play a key role in project success