Administrative & Shipping Coordinator

Administrative & Shipping Coordinator

Location: Aumsville, OR
Job Type: Part-Time

We're looking for a dependable and detail-oriented Administrative & Shipping Coordinator to join our team. This position is ideal for someone who enjoys staying organized, multitasking, and supporting daily office and shipping operations in a fast-paced environment.

Responsibilities:

Administrative Duties -

• Answer and direct incoming phone calls in a professional manner.
• Receive, sort, and process incoming and outgoing mail.
• Maintain organized filing systems and company records.
• Provide general administrative support as needed.

Shipping & Order Processing -

• Process pick tickets and prepare orders for shipment.
• Maintain accurate records of all outgoing shipments.
• Update Warehouse 4 inventory records.
• Coordinate freight shipments and shipping documentation with transportation partners.
• Ensure orders are processed accurately and on time.

Seed Test Management -

• Track and organize seed test results received from growers.
• Update and maintain Cascade's seed testing records.
• Retrieve seed test reports weekly from the OSU website.
• Ensure all testing documentation is filed accurately and promptly.

Qualifications:

• Basic proficiency in Microsoft Excel.
• Strong attention to detail and organizational skills.
• Reliable, dependable, and able to manage multiple priorities.
• Excellent communication skills.
• Previous administrative, office, shipping, or inventory experience is preferred but not required.

What We're Looking For:

The ideal candidate is dependable, organized, and enjoys working both independently and as part of a team. Accuracy, time management, and a positive attitude are essential for success in this role.