Accounting Clerk

Position Summary

Responsible for managing accounts receivable functions within the Association Management System (AMS), including billing, collections, payment processing, account reconciliation, and member account maintenance. Ensures timely, accurate financial transactions while providing excellent customer service and adhering to established financial policies and procedures.

Essential Functions

• 7.5 Hour Work days***
• Prepare and process recurring and new member/subscriber billings, including invoices, statements, credits, and AutoPay enrollments.
• Manage annual membership dues and recurring billing cycles, ensuring accurate account setup, invoice processing, payment monitoring, and collections.
• Send payment reminders and administer past-due notices, account suspensions, and collection activities in accordance with established policies.
• Reconcile daily credit card and ACH settlements within the AMS and investigate discrepancies.
• Process daily accounts receivable transactions, balance receipts, maintain payment batches, and prepare bank deposits using Remote Deposit Capture (RDC).
• Assist with billing and collection of office fees, assessments, fines, and other member-related charges.
• Collaborate with internal departments to reconcile member accounts, registration fees, and billing adjustments.
• Prepare financial reports, monitor accounts receivable aging, support month-end and year-end close processes, and perform other duties as assigned.

Benefits

• Medical/Dental/Vision
• 401K

Keys:

• Billing and collections experience (2 years+)
• Accounts receivable experience