Senior Billing Coordinator- 3631136

Job Title: Senior Billing Coordinator

Location: New York, NY 10001

Salary/Payrate: $105K-$120K

Work Environment:  Hybrid, 2 days in office/2 remote

Term:  Direct Hire

Bachelor’s degree required:  Yes

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

Our client, an esteemed international law firm is looking for a Senior Billing Coordinator to join their New York team.

Key Responsibilities

• Manage multiple high-volume, complex billing assignments and client account analysis initiatives.
• Analyze aged accounts receivable and outstanding balance reports, proactively identifying and resolving potential collection issues.
• Prepare, review, and process client invoices, billing documentation, and supporting materials required for billing requests and adjustments.
• Execute and maintain accounting procedures, billing processes, and departmental objectives by coordinating timely invoice preparation and monitoring outstanding receivables in collaboration with administrative staff and other business services professionals.
• Respond promptly and professionally to inquiries from clients, attorneys, and internal business support teams regarding billing, account status, and financial matters.
• Serve as a trusted resource by providing guidance, support, and accurate financial information to attorneys and Firm personnel.
• Foster productive working relationships with internal departments, partners, clients, and external contacts.
• Partner with management to coordinate workflow, resolve operational challenges, recommend process improvements, and develop innovative solutions that enhance departmental efficiency.
• Communicate concerns, risks, and escalated issues to leadership in a timely manner.
• Identify training opportunities and recommend coaching initiatives to strengthen the skills of business services professionals.
• Mentor, train, and provide ongoing support to Accounting Assistants and Accounting Coordinators as needed.
• Assume leadership responsibilities and provide departmental oversight during the absence of supervisors or managers.
• Maintain accurate, organized, and current records for assigned partners and client accounts.
• Continuously expand knowledge of Firm accounting policies, billing procedures, and operational best practices.
• Demonstrate exceptional verbal, written, and interpersonal communication skills to cultivate effective professional relationships across the Firm.
• Utilize Firm resources responsibly while maintaining operational efficiency and cost awareness.
• Adhere to Firm policies, procedures, compliance standards, and operational guidelines.
• Perform additional responsibilities and special projects as assigned.

Qualifications

• Proficiency with relevant accounting and business software applications, including Aderant, Microsoft Outlook, Excel, and Word, along with the ability to quickly learn new systems and technologies.
• Strong written, verbal, and interpersonal communication abilities.
• Excellent organizational, prioritization, and time management skills.
• Advanced analytical, problem-solving, planning, and troubleshooting capabilities.
• Exceptional attention to detail and commitment to accuracy.
• Ability to successfully manage multiple priorities while meeting deadlines in a fast-paced environment.
• Proven ability to exercise sound judgment, maintain discretion, and safeguard confidential information.
• Self-motivated with the ability to work independently while collaborating effectively within cross-functional teams.
• Adaptability and flexibility to adjust work schedules as business demands require.

Education & Experience

• Bachelor's degree required.
• Minimum of five (5) years of legal billing and client accounting experience, including financial account analysis, billing administration, and accounts receivable management.
• Experience with Aderant, Elite, or 3E billing and accounting systems is strongly preferred.