Legal Secretary

Well-known Law Firm in Naples, FL, is seeking a Legal Secretary to support 2 Attorneys. This is a Direct Hire wonderful opportunity to join a respected legal team. This position will be fully onsite, Monday – Friday 8:00 am – 5:00 pm or 8:30am-5:30pm (40 hours per week). Paralegal or Legal Studies degree preferred but not required. Experience in Probate/Trusts & Estates is a plus.

Responsibilities Include:

• Providing administrative assistance
• Processing Attorney time entry, correspondence, and other documents
• Transcribing dictation of documents
• Preparing estate planning documents including Power of Attorney, Power of Attorney Revocation, Advance Directives, HIPAA Authorization, and Guardians Designation
• Managing client documents, binders, and files
• Coordinating meetings and maintaining Attorney calendars

Qualifications:

• Knowledge of Florida probate courts, judicial procedures, e-portal and CSC e-recording platform
• iManage, Olympus, and Aderant preferred
• Excellent communication skills, both verbal and written
• Exceptional organization skills and attention to detail
• Able to prioritize, multitask, and manage time effectively
• Available to work overtime when needed
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, etc.)