Solar Project Billing

We are looking for a detail-oriented Solar Project Billing specialist to support administrative and billing activities for residential and commercial solar projects in Vacaville, California. This Contract position will focus on setting up new jobs, maintaining project documentation, updating budgets, and coordinating billing records with accuracy and timeliness. The ideal candidate is organized, comfortable working with cross-functional teams, and able to manage multiple project updates while maintaining strong service and communication standards.

Responsibilities:
• Establish new solar project records for new construction, commercial, multifamily, single-family, and custom home work, ensuring each job is entered accurately and supported with complete documentation.
• Organize and maintain digital project folders by builder or project name so records are easy to access and audit.
• Revise job and lot budgets, add new lots to active job numbers, and update related documentation when project scope or system details change.
• Process job and lot cancellations or removals when projects are discontinued or entered incorrectly, keeping internal records current and accurate.
• Prepare and update work-in-progress forms and budget reports, then file them in the appropriate shared project locations for superintendent and team visibility.
• Handle billing activity for prewired and installed lots by verifying project type, confirming the correct purchase order or work order, and preparing invoices accordingly.
• Manage lot conversions from cash sale to monthly lease arrangements and apply the related billing and budget adjustments.
• Create referral fee invoice documentation for completed installations and route it to the appropriate accounting contacts for payment processing.
• Update panel budget tracking files to monitor inventory usage as new jobs are opened or lot budgets are revised.
• File invoices and supporting billing documents under the correct project records within shared team directories.• At least 2 years of experience in administrative support, project coordination, billing, or a related function.
• Construction industry experience is preferred, and exposure to solar or photovoltaic projects is helpful.
• Familiarity with billing processes, budget updates, and document control in a project-based environment.
• Strong process management skills with a consistent focus on accuracy, organization, and detail.
• Ability to work effectively with multiple teams and stakeholders in a collaborative, matrixed environment.
• Clear written and verbal communication skills, along with a customer-focused approach to daily interactions.
• Proficiency with Microsoft Excel, Word, PowerPoint, and Outlook; experience with Sage 300 is an advantage.
• Ability to meet pre-employment screening requirements, including candidate screening requirements.