Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a busy service organization. This Contract position is ideal for someone who can keep invoice processing on track, respond to vendor inquiries effectively, and help maintain an efficient payment cycle. The role requires strong attention to detail, sound judgment, and the ability to manage a steady volume of accounts payable activity with accuracy and consistency.

Responsibilities:

• Process a high volume of incoming invoices and ensure each item moves accurately through the appropriate approval and payment stages.

• Review payment details for completeness, including remittance information, and route documentation correctly within the accounts payable workflow.

• Communicate with vendors to address payment questions, resolve discrepancies, and maintain positive working relationships.

• Coordinate weekly check runs and support timely distribution of payments in accordance with established schedules.

• Monitor rejected or exception items, investigate the cause, and take corrective action to keep transactions moving forward.

• Respond to internal and external inquiries regarding payment timing and invoice status with clear and thorough communication.

• Maintain steady accounts payable operations by tracking outstanding items and helping prevent delays in processing.

• Support payment activities such as ACH transactions, invoice coding, and related documentation to ensure accurate financial records.

• At least 3 years of experience in accounts payable or a closely related accounting support role.
• Hands-on knowledge of invoice coding, account coding, and day-to-day accounts payable processing.
• Experience handling vendor communications and resolving payment or statement discrepancies.
• Familiarity with weekly check runs and electronic payment methods, including ACH.
• Ability to maintain organized vendor records and support accurate file management.
• Strong attention to detail with the ability to identify errors, exceptions, and incomplete payment information.
• Comfortable working in a fast-paced environment with a consistent volume of invoices and inquiries.