Administrative Coordinator

We are looking for an Administrative Coordinator to support daily office operations and provide responsive service to clients in San Jose, California. This is a Contract position suited for someone who can balance call handling, scheduling, and general administrative support in a fast-paced environment. The ideal candidate will bring strong organization, professionalism, and the ability to keep calendars, communication, and service coordination running smoothly.

Responsibilities:

• Manage incoming calls professionally, respond to client inquiries, and direct urgent matters to the appropriate team members.

• Coordinate daily schedules, appointments, and staff calendars to ensure timely service delivery and efficient coverage.

• Provide administrative support by preparing documents, updating records, and maintaining organized office files.

• Work closely with care teams, clients, and internal staff to help arrange visits and confirm scheduling details.

• Monitor dispatch-related activities and communicate updates clearly to support smooth field operations.

• Assist with general office coordination tasks that help maintain an efficient and service-focused work environment

• Experience in administrative support, office coordination, or a similar operational role.

• Ability to handle a high volume of inbound calls with professionalism and clear communication.

• Strong calendar management and scheduling skills with close attention to detail.

• Proficiency in administrative assistance tasks, including recordkeeping and document handling.

• Must be bilingual and fluent in Spanish