Accounts Payable Specialist

We are seeking a detail-oriented Accounts Payable Specialist to support the day-to-day processing of accounts payable functions. This role is responsible for ensuring timely and accurate invoice processing, vendor payments, expense reporting, account reconciliations, and maintaining strong vendor relationships. The ideal candidate will thrive in a fast-paced environment and possess excellent organizational and communication skills.

Responsibilities

• Process high-volume invoices accurately and timely.
• Review, code, and enter invoices into the accounting system.
• Match invoices to purchase orders and receiving documentation.
• Manage vendor records and maintain accurate payment information.
• Process employee expense reports and company credit card transactions.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve invoice discrepancies.
• Research and respond to vendor inquiries regarding payments.
• Assist with month-end closing activities, including AP accruals and reconciliations.
• Maintain organized electronic and physical AP records.
• Ensure compliance with company policies and internal controls.
• Support audits by providing requested documentation and reports.

Qualifications

• 2+ years of Accounts Payable experience.
• High school diploma required; Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
• Experience processing high-volume invoices.
• Strong understanding of accounts payable processes and internal controls.
• Proficiency in Microsoft Excel, including sorting, filtering, VLOOKUPs, and basic formulas.
• Experience with ERP/accounting systems such as Sage, NetSuite, Oracle, SAP, Dynamics, QuickBooks, or similar.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong written and verbal communication skills.

Preferred Qualifications

• Experience with three-way matching.
• Knowledge of sales and use tax requirements.
• Experience with ACH and wire payment processing.
• Exposure to month-end close and audit support activities.

Key Competencies

• Attention to Detail
• Problem Solving
• Time Management
• Team Collaboration
• Organization
• Customer Service
• Accountability