Accounts Payable/Executive Assistant

Accounts Payable/Executive Assistant\n
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\nPosition Title: Accounts Payable/Executive Assistant \n
\nReports To: Vice President of Finance and Administration \n
\nPosition Type: Full-Time, GOSSE Collective Bargaining Unit \n
\nMinimum Pay Rate: $16.89/hour \n
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General Summary:\n
\nThe Accounts Payable/Executive Assistant performs a variety of clerical and support tasks pertaining to business office processes. This position requires an in-depth knowledge of accounting procedures as well as an understanding of data processing procedures. The Accounts Payable/Executive Assistant supports the implementation of the college's general financial policies, procedures, systems and reporting. This position requires the ability to communicate with a high degree of diplomacy and professionalism while maintaining confidentiality. \n
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Duties and Responsibilities:\n
\nExamples of duties performed by this position include: \n
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\n1. Maintain purchase order and invoice files, validating and inputting invoices for payment, preparing, issuing accounts payable checks and reports.\n
\n2. Prepare payroll checks to include checking timecards and other pay authorizations.\n
\n3. Prepare reports as required.\n
\n4. Assist in program reviews and audits as required.\n
\n5. Monitor budget for purchasing and accounts payable and return documents to originating office for necessary adjustments.\n
\n6. Assist with follow up on outstanding purchasing items, such as pending receipt of goods, documentation for expense reports and credit card statements, aging accounts payable and requesting refunds for outstanding credits.\n
\n7. Research vendors, obtain W-9 forms, complete credit applications, and submit tax exempt forms to vendors.\n
\n8. Assist with issuing and maintaining purchase orders.\n
\n9. Serve as a point of contact for questions regarding business office procedures, inquiries regarding payment status of invoices, vendor history questions, etc.\n
\n10. Provide clerical and administrative support for the business office to include but not limited to coordinating and scheduling meetings, organizing workshops, assisting with composing correspondence, handling mailings, making travel arrangements, and maintaining office files (physical and electronic).\n
\n11. Other duties within the scope of this position as assigned by their supervisor. \n
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Required Qualifications:\n
\n1. Associate Degree in a related field (combination of education and experience may be considered). \n
\n2. One (1) year relevant work experience.\n
\n3. Knowledge and skill in operation of computer, desk calculator and other standard office equipment.\n
\n4. Strong written and oral communication skills with the ability to effectively collaborate with a diverse population of individuals across all levels of the organization. \n
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Preferred Qualifications:\n
\n1. Associate degree in Accounting or Business.\n
\n2. One (1) year experience in accounting or administrative support.\n
\n3. Skill with Ellucian Colleague. \n
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How to Apply\n
\nInterested candidates should submit the following materials:\n
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• A cover letter
  
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• A current resume
  
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• Contact information for three (3) professional references
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\nApplication materials may be submitted by mail or email:\n
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By Mail:\n
\nHuman Resources\n
\nGlen Oaks Community College\n
\n62249 Shimmel Rd\n
\nCentreville, MI 49032\n
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By Email:\n
\nhr@glenoaks.edu\n
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\nApplications will be reviewed beginning on or after June 23, 2026. Applications received after this date may receive limited consideration. \n
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\nFor more information, please visit: https://www.glenoaks.edu/about-gocc/college-operations/human-resources/jobs/job-listings/accounts-payable.php\n
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\nGlen Oaks Community College prohibits discrimination on the basis of sex or any other protected characteristic under applicable local, state, or federal law in employment or access to educational programs or activities. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located at GOCC Nondiscrimination Policy\n
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\nThis organization participates in E-verify. For more information, please visit the DHS E-verify site.\n
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