Administrative Support

Initial 30 days (3 month with the option to renew)
The Administrative duties and responsibilities include providing administrative support to ensure efficient operation of the office.
Supports managers and employees through a variety of tasks related to organization and communication.
Please note all candidates must be available upon submission
Schedule Monday to Friday 9am 5pm (8 hrs. includes a30-minute unpaid break)
Provides administrative support to the Snr. Supervisor and otherStaff as needed, including but not limited to processing incoming and out goin gmail and internal correspondence, sending and receiving faxes, managing administrative telephone calls by screening, redirecting, and recordingmessages to facilitate communication within the administrative infrastructure.
Assist with coordinating meetings, reserve rooms, and notify allparties of the date, time, and place, as requested.
Tracks appointments and re-appointments; schedules meetings;notifying members and guests; records meeting minutes into approved format;distributes approved minutes and maintains permanent records.
Complies with Open Meeting Law when setting schedule and agenda.
Updates agency organizational charts periodically.
Responds to requests for information by proactively processingrequests on behalf of the Director by reviewing the request, identifyingappropriate staff person to gather information or develop a response within prescribed timelines and keep Director apprised of the progress throughcompletion in order that the Site may adequately respond.
Acts as liaison between Snr. Supervisor and various Hospital Department Staff.
Ensures day operations are completed with timeliness andefficiency, ensuring compliance with established standards. Address areas ofconcern while ensuring support coverage is met to the greatest extent possible.
Ability to prepare general reports, maintain accurate recordsand to prepare and use charts, graphs, and tables.
Proficiency in Microsoft office suite.
Gather information through questioning individuals and byexamining records and documents.
Ensures all procedures and practices relating to secretarialservices are adhered to.
Ensures all procedures and practices relating to administrative services are adhered to.

Important Information
Work Site Address: 170 Morton Street, Jamaica Plain, MA 02130
Schedule: Monday To Friday (9am-5pm) (0.5/HR. Unpaid Break)
Parking Instructions: Free Campus Parking
LSH Transportation: Free Shuttle Service To/From Foresthillstation (MBTA)
Dress Code: Business Causal