Medical Records Assistant

POSITION SUMMARY:

Medical Records Clerk is responsible to see that all medical records functions are performed in a timely manner. She/he is responsible for ensuring that all medical records functions are conducted in accordance with Marquis Certified Home Care procedures and state/governmental and payer regulations.

POSITION RESPONSIBILITIES:

1. Assists, as directed, in developing and implementing plans to improve the medical records process.
2. Ensures that all relevant medical records functions are completed within designated timeliness.
3. Assures that adequate copies of documents are available for use by staff.
4. Assists with special projects i.e. CHHA mass mailings, audits, copying..
5. Assists with tracking of MD orders and appropriate follow-up with MD’s or CHHA staff as needed.
6. Sets up new patient records (admission charts).
7. Disassembles discharge patient records.
8. Reviews records for matching billing and visit data.
9. Files/Scans clinical documents in the patient electronic record and back up medical record.
10. Maintains confidentiality of all information.
11. Processes time slips to payroll after verification of visits against patient schedule.
12. Assists with scheduling of nursing visits that have been designated for assignment to a per diem nurse.
13. Backs up other agency staff as needed; ex. Answering phones, taking messages.
14. Assists supervisory/clinical staff in ensuring that paperwork is properly processed through the agency.
15. Other responsibilities, as deemed by the Medical Record Coordinator, Quality Clinical Manager and Director of Patient Services, for the smooth operation of the agency.

POSITION QUALIFICATIONS:

Strong phone/communication skills

Computer knowledge and application of Microsoft Office Suite

General Computer and keyboarding skills.

Familiarity with medical terminology

Education: HS diploma