Accounts Payable Coordinator

We are looking for an Accounts Payable Coordinator to join our finance team in Providence, Rhode Island in a contract-to-permanent capacity. This position plays a central role in managing payables, supporting financial reconciliations, and helping maintain accurate daily transaction records. The role also partners with cash receipts and front desk coverage when needed, making it a strong fit for someone who is organized, responsive, and comfortable balancing accounting and administrative support responsibilities.

Responsibilities:
• Manage the full invoice-to-payment cycle, including reviewing supporting documentation, confirming approvals, assigning correct account coding, and ensuring vendors are paid on schedule.
• Investigate and resolve payment discrepancies, vendor questions, and invoice issues promptly to keep accounts payable operations running smoothly.
• Perform daily and monthly reconciliations for cash-related accounts and help maintain accuracy across financial records.
• Complete weekly and month-end corporate credit card reconciliations, verifying charges and following up on missing or unclear items.
• Provide support for cash receipt processing during high-volume periods and serve as backup coverage when the primary coordinator is unavailable.
• Maintain current vendor tax documentation, including collecting and tracking W-9 forms for compliance purposes.
• Assist with year-end 1099 preparation and related filing support for vendors.
• Contribute to general administrative and reception coverage as needed, including supporting front desk operations and departmental tasks.
• Participate in special event support when requested as part of broader organizational operations.• Experience handling accounts payable activities, including invoice review, payment processing, and vendor communication.
• Working knowledge of account coding, invoice coding, ACH transactions, and check run procedures.
• Ability to complete reconciliations accurately for cash accounts and corporate card activity.
• Strong attention to detail with the ability to manage deadlines and prioritize multiple tasks effectively.
• Comfortable providing cross-functional support in cash receipts and front desk or reception-related coverage.
• Proficiency with standard accounting systems and Microsoft Office applications, especially Excel.
• Strong communication skills and the ability to work effectively with internal staff, managers, and external vendors.