Accounts Payable Data Entry Specialist

~~ENTRY LEVEL ACCOUNTING OPPORTUNITY~~

Job Description

The Accounts Payable Data Entry Specialist supports a Shared Services Accounting team with high-volume invoice processing for an equipment services business. This role focuses on accurate and timely entry of PDF invoices, research and resolution of discrepancies, vendor statement reviews, and vendor maintenance within a highly digital, production-based environment. The specialist applies basic accounting principles and strong attention to detail while working with Outlook, Teams, Excel, and ERP systems to ensure smooth accounts payable operations.

Responsibilities

• Process a high volume of accounts payable invoices, typically 100–150 invoices per day, with a strong focus on accuracy and timeliness.
• Perform detailed invoice entry and data entry for both PO and non-PO invoices into ERP and related systems.
• Apply basic accounting knowledge, including debits, credits, and credit memos, when reviewing and processing invoices.
• Conduct invoice research to resolve discrepancies, missing information, and other issues impacting payment.
• Review vendor statements regularly to identify and reconcile outstanding invoices or payment variances.
• Execute 3-way matching procedures, ensuring alignment between purchase orders, receiving documents, and invoices.
• Maintain accurate vendor records, including setup, updates, and ongoing vendor maintenance in the accounting system.
• Manage email correspondence with branches and internal stakeholders to clarify invoice details and resolve accounts payable issues.
• Organize and prioritize work in a high-volume, production-based processing environment to meet daily and weekly deadlines.
• Work independently to complete assigned tasks while maintaining a high level of accuracy and attention to detail.
• Support Shared Services Accounting operations and branches across the United States by contributing to efficient AP processing.
• Collaborate with a leadership team and peers to continuously improve processes and support critical business needs.

Essential Skills

• 3+ years of accounts payable experience preferred, or strong entry-level graduates with relevant education and skills.
• Proven experience processing high volumes of invoices in a production-based environment.
• Hands-on experience with invoice entry and data entry for PO and non-PO invoices.
• Basic accounting knowledge, including understanding of debits, credits, and credit memos.
• Familiarity with 3-way matching between purchase orders, receipts, and invoices.
• Strong attention to detail and commitment to accuracy in data entry and invoice processing.
• Effective organizational skills to manage large workloads and competing priorities.
• Strong communication skills for clear email correspondence and interaction with branches and internal teams.
• Ability to work independently while meeting productivity and quality expectations.
• Comfort working in a fully digital environment using PDF invoices, Outlook, Teams, Excel, and ERP systems.

Additional Skills & Qualifications

• Accounting degree preferred but not required.
• Associate’s degree is beneficial for entry-level candidates.
• Experience with large ERP systems, such as e-Emphasys, is a plus.
• Prior exposure to Shared Services Accounting operations is advantageous.
• Experience supporting multiple branches or locations across the United States is helpful.

Work Environment

This role is fully onsite in Shady Grove, PA, within a Shared Services Accounting environment focused on high-volume, production-based workflow. The schedule is flexible, with typical hours of either 7:00 AM to 4:00 PM or 8:00 AM to 5:00 PM.

This is a Contract position based out of Shady Grove, PA.

The pay range for this position is $23.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Shady Grove,PA.

This position is anticipated to close on Aug 2, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.