Accounts Payable Specialist

📍 Location: NYC Hybrid (Monday-Thursday Onsite | Friday Remote)

Our client is seeking an organized and detail-oriented Accounts Payable Specialist to manage the full AP process while supporting travel and expense administration for a growing media organization. This role offers the opportunity to collaborate across finance and editorial teams, improve processes, and play a key role in ensuring accurate financial operations.

• Manage the full Accounts Payable cycle, including vendor onboarding, invoice processing, and payment execution.
• Serve as the primary contact for vendor inquiries, resolving issues and maintaining strong vendor relationships.
• Ensure accurate coding and documentation of transactions for financial reporting purposes.
• Partner with management to ensure timely and accurate vendor payments.
• Oversee the travel and expense management system (Nexonia), including policy compliance and user support.
• Review, audit, approve, and process expense reports and purchasing card transactions.
• Monitor travel and entertainment spending trends and recommend process improvements.
• Support implementation and maintenance of expense management systems and tools.
• Assist with Accounts Receivable activities, including invoicing and payment tracking.
• Collaborate with finance and editorial teams on contributor agreements, subscriptions, and other operational initiatives.
• Support ad hoc projects and continuous improvement efforts across the finance function.

• 2+ years of Accounts Payable experience.
• Strong understanding of AP processes, vendor management, and invoice processing.
• Experience supporting Accounts Receivable functions, including invoicing and payment tracking.
• Experience with Bill.com or similar payment processing platforms.
• Proficiency in Microsoft Excel and financial data management.
• Experience with travel and expense management systems such as Nexonia.
• Knowledge of accounting principles related to AP and AR transactions.
• Strong attention to detail, organization, and problem-solving skills.
• Excellent communication skills with the ability to work cross-functionally.
• Ability to handle confidential information with professionalism and discretion.

• Bachelor's degree in Accounting, Finance, or a related field.
• Experience with SaaS vendor management, including contract renewals and cost optimization.
• Exposure to media, publishing, or content-focused organizations.
• Experience identifying process improvements and supporting system implementations.
• Ability to thrive in a fast-paced, growing environment.

✅ Hybrid work schedule with flexibility

✅ Key role supporting a rapidly growing media organization

✅ Exposure to AP, AR, expense management, and operational finance initiatives

✅ Opportunity to improve processes and implement new systems

✅ Collaborative team environment with strong growth potential

Job Type & Location

This is a Contract position based out of New York, NY.

The pay range for this position is $30.00 - $40.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in New York,NY.

This position is anticipated to close on Aug 4, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.