Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Job Description

The Accounts Payable Specialist plays a key role in the finance team by accurately processing invoices, managing vendor accounts, and supporting the overall accounts payable function within a large ERP environment. This position focuses on timely and precise payment processing, detailed reconciliations, and analytical reporting to ensure strong financial controls and vendor relationships.

Responsibilities

• Process accounts payable by matching invoices, purchase orders, and receiving reports, ensuring accurate three-way matching and proper documentation.
• Enter approved invoices into the accounts payable system in a timely and accurate manner.
• Prepare and process accounts payable checks according to the scheduled payment cycles.
• Audit freight bills that are paid by an outside service vendor to ensure accuracy and compliance with agreed terms.
• Prepare monthly department spending reports, summarizing expenses and highlighting key trends as needed.
• Analyze vendor accounts to identify discrepancies, monitor payment terms, and ensure accounts remain in good standing.
• Negotiate extended payment terms with vendors under unusual or special circumstances, maintaining positive vendor relationships.
• Perform reconciliations related to accounts payable to ensure that ledger balances align with vendor statements and internal records.
• Maintain organized and up-to-date filing of invoices and related accounts payable documentation for easy retrieval and audit support.
• Assist with special projects as assigned, supporting the broader accounting and finance team with ad hoc analysis or process improvements.

Essential Skills

• Proven experience in accounts payable, including invoice processing and three-way matching of invoices, purchase orders, and receiving reports.
• Hands-on experience working within a large ERP system, including mainframe-based environments.
• Practical knowledge of accounts payable processes such as payable reconciliations, check processing, and vendor account analysis.
• Proficiency with spreadsheet tools, including the use of VLOOKUP functions and pivot tables for data analysis and reporting.
• Ability to audit and review freight bills and other vendor invoices for accuracy and compliance.
• Strong attention to detail and accuracy when entering and reconciling financial data.
• Effective communication skills to interact with vendors and internal stakeholders regarding payment terms and account issues.

Additional Skills & Qualifications

• Experience with major ERP and accounting systems such as SAP, Sage, or NetSuite.
• Experience working with purchase orders and receiving reports as part of the invoice approval process.
• Comfort with mainframe-based financial systems and large-scale data processing environments.
• Ability to support special projects within the accounting and finance function, demonstrating flexibility and initiative.
• Strong analytical skills to interpret spending reports, vendor data, and reconciliations.
• Organizational skills to maintain structured filing systems and manage multiple invoices and vendor accounts simultaneously.

Work Environment

This role is part of a small, collaborative accounts payable team of two within a larger accounting and finance group of approximately seven to eight people. The position reports to a supervisor who also oversees cost accounting, providing exposure to broader finance activities. The organization operates as a large employer in the Ocala area, offering a structured environment with established processes and the use of large ERP and mainframe systems. The work setting emphasizes accuracy, teamwork, and communication across the finance function.

This is a Contract position based out of Ocala, FL.

The pay range for this position is $21.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Ocala,FL.

This position is anticipated to close on Jul 24, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.