AP Analyst

Hiring for an Accounts Payable Analyst to join a large and reputable company!

weekly pay + benefits + PTO

company is relocating to downtown Chicago 2027

MUST HAVE Skills & Qualifications

• 6+ months of accounts payable processing experience with 3-way match in a corporate or similar environment.
• Background in high-volume, environment where customer service and relationship management are important.
• Demonstrated ability to maintain professional competence and continuously improve AP knowledge and skills.

Job Description

This role focuses on high-volume, vendor-facing accounts payable processing within a dynamic corporate headquarters environment. The Accounts Payable Analyst scans and routes incoming mail and emails, processes invoices and purchase orders, performs detailed vendor statement reconciliations, and supports monthly AP close activities for both government contracts and commercial business.

Responsibilities

• Scan all incoming USPS mail into the document retention system and route items for timely processing.
• Manage shared email inboxes and workflow queues to ensure invoices, statements, and related documents reach the correct stakeholders.
• Perform high-volume vendor statement reconciliations, typically handling a large number of statements and resolving discrepancies frequently.
• Copy vendor statements into internal templates, compare them against system records, and investigate any mismatches.
• Consult original purchase orders or request missing purchase orders from vendors as needed to resolve discrepancies.
• Communicate with buyers and vendors via email and other channels to clarify issues, obtain documentation, and resolve open items.
• Process approximately 50 invoices per day manually, ensuring accuracy and completeness for each transaction.
• Execute 3-way match processes (invoice, purchase order, and receipt) and, as applicable, 2-way or non-PO standard processes for invoice processing.
• Analyze and code vendor invoices and expense reports to the correct accounts and cost centers in accordance with company policies.
• Process employee expense reports as required, ensuring compliance with internal guidelines.
• Ensure that all accounts payable data is entered and processed in a timely manner for government contracts and commercial business.
• Research invoice discrepancies in collaboration with purchasing and vendors and recommend or implement appropriate resolutions.

Work Environment

This position is based onsite 100% of the time at a corporate headquarters with an open-concept seating layout. The building features a distinctive, modern design with abundant natural-style lighting, greenery throughout, and aviation-themed models and displays, creating a visually engaging and unique workspace. The environment emphasizes collaboration, with a team-oriented culture where colleagues support one another, enjoy working together, and maintain a fun, positive atmosphere. The onsite campus includes a beautiful café that serves hot breakfast and hot lunch daily, providing convenient meal options during the workday. Social distancing practices and mask usage are observed in the facility as part of the workplace protocols. The team values diversity, mutual respect, and a strong sense of camaraderie, offering a supportive environment for professionals who are eager to contribute, grow, and take on increasing responsibility

Job Type & Location

This is a Contract to Hire position based out of Wood Dale, IL.

Pay and Benefits

The pay range for this position is $24.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Wood Dale,IL.

Application Deadline

This position is anticipated to close on Jul 24, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.