Administrative Assistant Reception

Job Title: Administrative AssistantJob Description

We are seeking a professional and organized Administrative Assistant to support daily office operations and provide exceptional service to internal and external stakeholders. This role serves as a key point of contact for visitors, incoming communications, and administrative processes while helping maintain an efficient and welcoming office environment.

Responsibilities

• Serve as the first point of contact for incoming phone calls, emails, and visitors.
• Provide administrative support including scheduling, document management, data entry, and record maintenance.
• Assist with processing transactions, maintaining records, and ensuring accurate documentation.
• Respond to general inquiries and direct requests to the appropriate departments.
• Prepare, scan, copy, and file business documents in both electronic and physical formats.
• Support office operations by coordinating supplies, organizing information, and assisting with special projects as needed.
• Maintain confidentiality when handling customer and company information.

Required Qualifications

• 3+ years of experience in an administrative, receptionist, customer service, or front-office role.
• Strong communication and interpersonal skills with a professional and customer-focused approach.
• Experience managing multiple priorities in a fast-paced business environment.
• Proficiency with Microsoft Office and other standard office software applications.
• Strong organizational skills and attention to detail.
• Ability to work independently while collaborating effectively with team members.

Job Type & Location

This is a Contract to Hire position based out of Oakdale, CA.

Pay and Benefits

The pay range for this position is $19.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Oakdale,CA.

Application Deadline

This position is anticipated to close on Aug 3, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.